Administrative Assistant

MAG Aerospace is seeking an experienced Administrative Assistant to provide high-level administrative support to the PdM SSW leadership and other senior staff.

This is a fantastic opportunity to join a fast-growing team in the early stages of a newly awarded 5-year task order with multiple opportunities for upward advancement supporting EW&C. The EW&C program delivers critical capabilities to counter current and future threats, enabling the next generation of warfighting capabilities from sensor to Soldier worldwide. By applying game changing cyber technologies through agile development methodology, we enable battlefield dominance for our Warfighters.

Duties include, but not limited to:

• Serve as the primary point of contact and personal representative for Executive Leadership.
• Greet, welcome, receive, and direct phone calls and/or in-person visitors for all internal and external parties.
• Provide administrative support and assistance to all personnel and executive leaders.
• Assist with operational analysis and controls to support organizational priorities and objectives.
• Plan and secure all necessary arrangements for travel engagements, to include schedule coordination, securing of reservations, notifying relevant organizations and officials at destinations, preparing travel and briefing materials, completing and submitting travel authorization requests, vouchers, and travel reports for both local and international travel.
• Oversee the scheduling, management, and facilitation of Executive Leadership calendars and engagements.
• Support the application of structured, end to end change management processes and activities.
• Coordinate scheduling of staff meetings, compiling and presentation of briefing materials, and documentation of meeting minutes and executive summaries.
• Serve as the point of contact with IT and HR departments for coordination of personnel requests and action areas.
• Operational planning, coordination, and execution of various internal and external social functions and events.
• Management of personnel training and development and team building activities.
• Complete employee payroll reviews, corrections, and tracking.
• Responsible for assisting with the onboarding process and equipment distribution for incoming employees.
• Oversight of bi-weekly fiscal year disbursements updates and monthly budget execution reports.
• Prepare end-of-month financial reports by procuring and transferring status of funds, quad charts, and budget data summaries for headquarters.
• Analyze Other Direct Cost (ODC) requests to verify contract requirements, vendor quotes, per item costs, and documentation to allow for completion and entry of forms for approval.
• Prepares and coordinates the formatting, documentation, staffing, and tracking of command correspondence and memorandums.
• Perform strategic planning and reviews to maintain current and relevant functions based on products and programs to identify near, mid- and long-term commitments.
• Direct process improvement through the execution of Stakeholder Engagement Analyses to obtain, examine, and record stakeholder analysis power grids, functional findings, action strategies, and evaluations for short- and long-term planning.
• Organizes the synchronization, planning, and implementation with the graphics department for company branding/re-branding, logo design and development, event services, as well as the creation of brochures, challenge coins, apparel, certificates, awards, and business cards.
• Other duties may be assigned

Minimum Requirements

Knowledge and Skills 

• Years’ experience: 2+ years of experience in DoD acquisition program management office.
• Excellent interpersonal skills, proven verbal and written communications, and the ability to work on multi-functional teams in a fast-paced environment.
• Ability to self-start and multi-task in a fast-paced environment and prioritize multiple tasks with minimal supervision.
• Excellent organizational, problem solving, and critical thinking skills. 

Clearance

• Active Secret with the ability to obtain a TS/SCI DoD Clearance

 Education 

•  High School Diploma / GED Equivalent

Preferred Qualifications  

• Active TS/SCI
• B.A. or B.S. in any discipline preferred, but not required.
• Familiarization with application of the latest revision of Army Regulation 25-50.
• Familiarization with Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook, SharePoint)
• Familiarization with Adobe Acrobat Capture and Pro
• Previous experience working with Defense Travel System (DTS) and Automated Time Attendance and Production System (ATAAPS)

Other Qualifications

• Ability to work within an office environment
• Required to be in the office when PdM is in office
• Ability to travel 10

The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

Government or customer site-specific requirements may include, but are not limited to, proof of full COVID-19 vaccination status, except in circumstances where a candidate is legally entitled to an accommodation.

MAG Aerospace (MAG) is an Equal Opportunity/Affirmative Action Employer and is committed to Diversity and Inclusion. We encourage diverse candidates to apply to our positions.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.Click below for the “EEO is The Law” and “Pay Transparency Nondiscrimination” supplement posters.

https://www.dol.gov/agencies/ofccp/posters

MAG Aerospace (MAG) is committed to providing an online application process that is accessible to all, including individuals with a disability, by offering an alternative way to apply for job openings. This alternative method is available for those who cannot otherwise complete the online application due to a disability or need for accommodation.MAG provides reasonable accommodation to applicants under the guidance of the Americans with Disabilities Act (ADA), Section 503 of the Rehabilitation Act of 1973, the Vietnam-Era Veterans’ Readjustment Assistance Act of 1974, and certain state and/or local laws.

If you need assistance due to a disability, please contact the MAG Aerospace Recruiting email:Applicant.Assistmagaero.com or call (703) 376-8993.