Incumbent serves as a Management and Program Assistant in Engineering Services, AJW-2W15K. Duties E-Band: Provides administrative support to supervisors, mana

Management and Program Assistant

Federal Aviation Administration • 
Watkins, Colorado, United States
Position Type: Contractor
Job Description:

Incumbent serves as a Management and Program Assistant in Engineering Services, AJW-2W15K.

Duties

E-Band: Provides administrative support to supervisors, managers, and other employees in managing the office’s
administrative functions, which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurements, and overall office management.

Performs a variety of administrative tasks in implementing the office’s administrative programs, policies, and procedures. Assignments may include general office administration; prepare and manage documents; compile, track, and analyze information; enter and track budget expenditures; purchase and inventory; establish, organize and manage files and records; provide computer assistance; schedule meetings; prepare correspondence; manage time and attendance; provide written or oral explanations of administrative policies; assist with the implementation of new office policies and systems; maintain calendars and travel records and arrangements.

Compiles and consolidates information, and prepares reports for assigned programs. Has a broad understanding of how administrative, financial, and other business support assignments contribute to the activities of the organizational unit.

Assists with various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., under the general direction of a higher level or more experienced employee. Assists in preparing administrative directives or revisions needed to implement recommendations.

Collects program information from FAA personnel and enters it into information systems. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Gathers data, reconciles transactions, and identifies and resolves discrepancies.

Prepares travel orders, including cost estimates for training assignments and permanent change of station actions.

Reviews travel vouchers for administrative and procedural compliance, including proper cost accounting codes and statistical accuracy.

Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensure local purchases, depot orders, etc. are conducted according to policy. Ensures justifications of requested items meet criteria for expenditures. Maintains an orderly supply room and distributes supplies.

Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS) Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.

Assists in the preparations of budget estimates, justification statements, and budget execution plans. Coordinates the distribution of allotments and tracks the availability of budgetary funds for program purposes.

Modifies and maintains automated systems for tracking obligations and expenditures of funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy of technical treatment and format, mathematical accuracy, and conformance with budget policy and guidance.

Uses a wide variety of computer programs and software applications, including CASTLE, eLMS, and E2-Travel.

Utilizes a variety of financial applications such as DELPHI, PRISM, etc., as well as Excel to analyze, trouble shoot and problem solve.

Work is reviewed frequently at major stages of assigned tasks and at completion to ensure timeliness and alignment with requirements of projects and/or work activities. Work is typically supporting the work of other employees and contribute to the activities of the organization unit and major subdivision.

F-Band: Incumbent performs similar duties, but with less frequent supervision.

Job Requirements:
Requirements Conditions of Employment
  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Some, All, or None of the candidates may be interviewed.
Qualifications

To qualify for this position at the FV-E level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-D, FG/GS-3-6 level. Specialized experience includes: Experience in the performance basic and routine tasks in support of administrative program; utilizing automated systems to maintain data; and supporting the office in scheduling meetings; typing correspondence; providing standard information on administrative policies, personal property and travel administration.

To qualify for this position at the FV-F level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-E, FG/GS-7/8 level. Specialized experience includes: Experience in the planning and accomplishing basic and routine tasks in support of administrative program; utilizing automated systems to track, reconcile, and report data; compiling and analyzing data; preparing and managing documents; and supporting the office in the areas of financial support, personal property, and travel administration.

Applicants should include examples of specialized experience in their work history.

Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

Qualifications must be met by the closing date of this vacancy announcement.

This position may be filled at the FV-E or FV-F.

Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting training, qualification requirements, and recommendation by the supervisor.

Education

Education is not a requirement for qualifying for this position.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.



IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

Applicants must apply on-line to receive consideration for this vacancy announcement. Fax, mailed or e-mailed applications cannot be accepted. If you need to submit additional documents to supplement your online application, e.g. transcripts, SF-50, or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to (206) 231-4150 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.



All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

Forms:
  • SF-15  : Application for 10-Point Veteran Preference

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Salary Range: $52,794 - $88,824
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