Responsible for the organization and coordination of department operations, procedures, and resources facilitating departmental effectiveness and efficiency.

 

 

Assign and monitor clerical, administrative, and support responsibilities and tasks among office staff
* Resource allocation to enable task performance
* Coordinate staff activities to ensure maximum efficiency
* Evaluate and manage staff performance
* Recruit, select, and train office staff
* Coach and discipline office staff
* Manage manual distribution and control processes under the direction of the department director
* Ensure filing systems are maintained and current
* Establish record-keeping procedures
* Monitor record keeping
* Ensure security and confidentiality of data
* Design and implement office policies and procedures
* Ensure office policies and procedures are followed
* Implement procedural and policy changes to improve operational efficiency
* Prepare operational reports and schedules to ensure efficiency
* Review office supply requisitions
* Manage inventory and supplies
* Resolve internal and external personnel inquiries
* Manage internal staff relations and group synergy
* Manage vendors and coordinate efficient, cost-effective purchasing practices

Business degree or equivalent experience
* Knowledge of accounting, data and administrative management practices and procedures
* Knowledge of clerical practices and procedures
* Knowledge of human resources management practices and procedures
* Knowledge of business and management principles
* Computer skills and knowledge of office software packages