The executive assistant reports to the general manager and is assigned to assist the senior managers of the company with routine tasks and specific projects.The senior management team includes: President, General Manager, Director of Operations, Marketing Manager, Director of Business Developme
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Executive Assistant

Hillsboro Aviation, Inc • 
Hillsboro, Oregon, USA
Position Type: Permanent
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Job Description:
The executive assistant reports to the general manager and is assigned to assist the senior managers of the company with routine tasks and specific projects.The senior management team includes:
 
President, General Manager, Director of Operations, Marketing Manager, Director of Business Development, Director of Sales and Service, Controller, FBO Manager.
Responsibilities include assisting the senior management team with:
 
  • Day-to-day details of business operations (schedule management, etc).
  • Calendar/schedule management
  • Processing approvals
  • Incoming phone calls
  • Document generation
  • Project management
  • Developing proposals
  • Coordinating asset purchases
  • Coordinating outside vendors
  • Coordinating logistics, travel, accommodations for staff and visiting guests.
  • Accommodating meetings with visiting guests (coffee/food setup and cleanup, dinner reservations, etc.)
  • Filing and general organization
  • Keeping contact data base up to date (Outlook and CRM)
  • Managing company cell phone and data plan
  • Supporting the marketing manager on all marketing-related projects. Marketing related events include all events and interactions involving customers, media, or exposure to the general aviation industry.
  • Trade shows – logistics and planning. This will include vendor coordination with shipping, travel arrangements, booth set-up, etc.
  • Industry and community events hosted at our facility – logistics and planning.
  • Other marketing-related duties may include assistance with database and report management, phone system logistics, customer service, and other tasks as directed.Coordinating most internal company events, including company meetings, company lunches, and staff parties.Involvement with HR, OSHA, and SMS-related tasks/audits.
  • Assisting other departments as needed
 
Qualifications/Licenses:
Valid US Driver's License
 
Required Skills/Experience:
Extensive familiarity with Microsoft Office Suite
 
Preferred Skills/Experience:
Experience with the aviation industry.  Experience with marketing.  
 
About Hillsboro Aviation:
Founded in 1980, Hillsboro Aviation is known internationally as a leader in the general aviation industry for providing complete helicopter and airplane services including contract and charter, aircraft sales and management, service center, FBO, and parts sales to domestic and international markets. Hillsboro Aviation has flown over 1.2 million hours in its 37-year history and supported a variety of missions including aerial firefighting, sightseeing and construction, search and rescue, TV news, aerial survey, and seismic operations. The company is the only US sales agent for Airbus Helicopters, Inc. and represents over 56 of the industry’s leading manufacturers, suppliers and vendors. The company is headquartered at the Portland-Hillsboro Airport (KHIO). Learn more at hillsboroaviation.com.
 
Hillsboro Aviation is an EEO M/F.
 
This job will remain open until filled. Please do not call regarding the status of your application.
 
For more information about this position please log onto http://www.hillsboroaviation.com/jobs to fill out an application today. Please note that only applications that have been submitted through our website will be considered.
Job Requirements:
Salary Range: Neg-Neg
Relocation:
Travel:
Job Ident #:
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