JOB DESCRIPTION
Accounts Payable Clerk
COMPANY
When it comes to innovation and achievement there are few organisations with a better track record. Join us and you’ll be able to play a big part in the success of our highly successful, fast-paced business that opens up Europe so people can exercise their get-up-and-go. With over 355 aircraft flying over 1207 routes to more than 38 countries, we’re the UK’s largest airline, the fourth largest in Europe and the tenth largest in the world. Flying over 90 million passengers a year, we employ over 17,000 people. Its big-scale stuff and we’re still growing.
TEAM
Accounts Payable team consists of 12 clerks and 2 Accounts Payable supervisors, each supervisor looks after 6 clerks. The team process a high volume of transactions within a fast-paced environment. It is a challenging role for an experience Accounts Payable clerk and is a great place to start your finance career with a pathway to accounting roles.
JOB PURPOSE
Responsible for processing high volume of supplier invoices, which includes coding, checking and matching of invoices. To manage a range of supplier accounts including statement reconciliations, referral chasing, and query resolution. Accuracy and attention to detail are key for professionals in this role.
JOB ACCOUNTABILITIES
> Post invoices and credit notes into Purchase Ledger system ensuring adherence to procedures for tax control and input validation, and payments are made to agreed supplier payment terms
> Refer all invoices that are unable to be processed to the correct PO originator for resolution. Monitor progress and escalate through referral process with the support of Supervisor
> Resolve all queries on a timely basis (3 day rotation)
> Support the No PO no Pay policy
> Ensure allocated supplier accounts are reconciled on a monthly basis and any issues resolved
> Creating and verifying new supplier accounts on the system
> Create new expenses accounts and process any expenses to ensure they are paid promptly
> Proactively driving correct process within the business with support of Supervisor
> Continually review ways of working and support process enhancement by providing both constructive input and being flexible in style
> Work as a Team towards achievement of Monthly & Annual Targets
> Ensure monthly SLAs are achieved and maintained
> Assist Purchase Ledger Supervisors with ad-hoc tasks as and when they arise.
> Provide on the job training support to new team members as needed
> Assisting with implementation of process improvements
KEY PERFORMANCE INDICATORS
> To process at least 700 invoices per month
> At least 40 supplier reconciliations per month
> First time match of at least 90
> Items in workflow to be kept to a minimum
> Accuracy
