Position Summary:

The Accounts Payable/Receivable Specialist performs a variety of accounting support tasks involving both accounts payable and accounts receivable functions. This role is responsible for verifying the accuracy of invoices, credits, and other accounting documents; maintaining journals, ledgers, and other records detailing financial transactions; reconciling accounts; preparing reports; and resolving discrepancies. The Specialist will work closely with internal teams, management, vendors, and customers to ensure timely and accurate processing of transactions. Experience in a manufacturing environment is preferred, and strong collections experience is required.

Primary Duties & Responsibilities:

• Match vendor invoices and credits to purchase orders and accurately code/post to the appropriate GL accounts.
• Research and reconcile discrepant invoices, credits, and vendor/customer statements.
• Obtain proper management approval for invoices and credits.
• Prepare and conduct weekly check runs and accrual lists; perform daily runs as needed.
• Maintain and monitor accounts payable and accounts receivable aging reports to meet or exceed company standards.
• Proactively manage collections activities to reduce outstanding receivables and improve cash flow.
• Follow up on past-due accounts and work with customers to resolve billing or payment issues.
• Archive invoices and credits into the electronic filing system.
• Assist with intercompany confirmations between sister entities.
• May act as a back-up to other accounting functions as needed.
• May occasionally perform special projects and other duties as assigned.

Required Skills:

• Strong working knowledge of accounts payable, accounts receivable, and collections processes.
• Demonstrated success in collections, including negotiating payment arrangements.
• Good analytical and problem-solving skills.
• Strong computer skills, including Microsoft Office Suite and Syteline/ESI accounting module.
• Excellent verbal and written communication skills.
• Strong customer service orientation with the ability to maintain professionalism in challenging situations.
• Detail-oriented, accurate, and highly organized.
• Ability to responsibly handle confidential information.

Experience & Education

• High School Diploma required; Associate’s degree in Accounting or an Accounting Certificate preferred.
• 3–5 years of combined accounts payable, accounts receivable, and collections experience (manufacturing environment preferred).

Work Conditions:

• Typical office environment, primarily working at a desk.
• Frequent use of computers and other standard office equipment.
• Sedentary to low activity, with occasional intra-building walking.
• Ability to lift/move up to 20 lbs occasionally.