Administrative Coordinator

Decatur, AL

$20.00-$28.00/Hour

Join a global leader in petrochemicals and manufacturing that is driving sustainability and innovation in the materials sector. This company transforms raw materials into essential products that enhance modern life, emphasizing environmental responsibility and operational excellence.

Responsibilities:

• Executive & Project Support
  • Manage the Area Manager’s calendar, emails, meetings, travel, and department activities.
  • Prepare expense reports and create visual presentations.
  • Coordinate and manage special projects including department-wide communications, brochures, and events.
  • Maintain and organize digital and physical filing systems.
  • Draft and design business correspondence, charts, tables, and plans.
• Departmental Operations
  • Schedule and support departmental meetings, luncheons, and site celebrations.
  • Administer hourly vacation sign-up process and maintain procedures.
  • Update and manage LOTO documents in Documentum.
  • Manage mobile devices for site personnel and update unit drawings.
  • Order office supplies and track departmental inventory.
  • Enter and maintain training records for Operations personnel.
  • Manage Outlook distribution lists and prepare/distribute shift cards.
  • Verify logistics invoices as needed.
• Systems Administration
  • Maintain and update SharePoint for unit teams.
  • Serve as administrator for iProcess and Documentum for Operations.
• Communications & Correspondence
  • Compose and manage internal and external emails and reports.
  • Maintain confidentiality and handle sensitive information appropriately.
  • Answer phone calls and prepare interoffice memos and letters.
• Reporting & Compliance
  • Prepare essentials reports and audit documentation.
  • Track HSSE compliance reports, especially during Turnarounds (TARs).
• Additional Duties
  • Attend required meetings and training.
  • Maintain organized, clean work areas and support ad hoc departmental needs.
  • Follow all HSSE programs, policies, and procedures.

Qualifications:

• Education: Associate degree in Administrative Science or equivalent experience.
• Systems/Tools: Advanced proficiency in Microsoft Office, SAP, SharePoint, Documentum, and internal systems (e.g., iProcess).
• Experience: Demonstrated success in administrative or project coordination roles supporting leadership.
• Other Requirements:
  • Strong organizational and interpersonal abilities.
  • Skilled in preparing professional documents, reports, and presentations.
  • Ability to handle confidential information with discretion.
• On-Site Requirements: Role is on-site; occasional participation in site-wide activities or events may require schedule flexibility.

Moseley Technical Services, Inc. is an AA/EEO/Veterans/Disabled Employer.

What to Expect

• Applicants selected for employment will be required to pass a pre-employment drug screening and background investigation, which may include education, criminal, and work history verifications.
• Accepted applicants will be eligible for benefits, including medical and supplemental insurance, and a 401(k) plan. Appreciation and gratitude for employees are hallspans of organizations with low turnover.
• Final position level and pay will be based on experience.

Resources

• To apply, send a resume to: resumesmoseleytechnical.com
• For more active job openings: Search Jobs
• For more information about Moseley, visit: About Us

Moseley Technical Services, Inc. (Moseley) was incorporated in 1994 to provide engineering and professional services to the aerospace/defense, manufacturing, government, and commercial industries. Our Mission is to deliver superior service to our customers and employees. We have been successful in our vision by building long-term relationships with customers and employees through integrity, transparency, and appreciation.

We stand by our 30-year-old commitment of “World Class Service. World Class Company.”