L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Administrative Assistant C

Job Code: 23626

Job Location: Rochester, NY

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

The Administrative Assistant will provide comprehensive support to the Director of Pathfinder Solutions, the Pathfinder leadership team, and support for building administration duties. The ideal candidate will be highly motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. The administrative assistant is pivotal within our organization, responsible for taking limited directions and transforming it into a prioritized, organized list of work that can be actively managed and executed. This individual will serve as the linchpin of the organization and its connection to the broader Rochester site community. Execution, ensuring that tasks are clearly defined, prioritized according to business needs, and tracked through to completion is key to this role.

Key Responsibilities:

• Assist in the coordination and implementation of office procedures and frequently take responsibility for specific projects and tasks.
• Manage the Directors calendar, including scheduling meetings, appointments, and travel arrangements for the director and staff.
• Collect, compile and organize material, then present slide decks during business reviews.
• Prepare expense reports for program management staff.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate catering, visitor and tour requests. At times, may be assigned as a visitor escort.
• Forecast, order, inventory, and administration business provided coffee and drink ordering.
• File and retrieve documents and reference materials.
• Collect and prepare reports and documents.
• Arrange and coordinate meetings and events.
• Record, transcribe, and distribute minutes of meetings.
• Liaise with internal staff at all levels and sit on the relevant engagement committees.
• Interact internally and externally for coordinating meetings, events, and various site activities.
• Manage conference areas, rooms, setup, and liaise with facilities and space planning.
• Manage projects as assigned by the Business Director, reviewing administrative practices and implementing improvements where necessary.
• Uphold a strict level of confidentiality.
• May involve periods of sitting, standing, walking and travel between buildings. As well as attendance and management of both onsite and offsite events and activities.

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Must be able to obtain security clearance

Preferred Additional Skills:

• Knowledge of Microsoft SharePoint and Teams
• Proficiency in MS Office (MS Excel and MS PowerPoint, and Outlook Office in particular).
• Proven experience as an administrative assistant or office administrative assistant.
• Knowledge of office management systems and procedures.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

In compliance with pay transparency requirements, the salary range for this role in New York State is $23.07/hr- $42.78/hr. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including healthy and disability insurance, 401 (k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.

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L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

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