Role Summary
* In this role, you will provide administrative and clerical support to ensure the smooth operation of business processes. You will manage correspondence, scheduling, records, and data entry, serve as a liaison between internal and external stakeholders, and support projects, programs, and daily operations within your assigned area. Education & Job Requirements
* High School Diploma or equivalent required; Technical or Vocational training in office administration or a related field preferred.
* Minimum of 5 years of administrative or clerical support experience in a business unit.
* Proficiency in Microsoft Office Suite.
* Experience with SAP and organizational chart software is preferred. Professional Attributes
* Strong attention to detail and organizational skills.
* Excellent written and verbal communication skills.
* Ability to manage multiple priorities and meet deadlines.
* Self-motivated and able to work independently or as part of a team.
* Strong interpersonal skills to interact with employees and external contacts effectively. Preferred Skills
* Experience in scheduling and coordinating business travel arrangements.
* Experience with data entry, report generation, and database queries.
* Familiarity with office equipment maintenance and inventory management.
* Experience coordinating logistics for events such as training, business luncheons, or employee celebrations. Job Duties & Functions
* Type correspondence, memoranda, reports, presentations, and related materials.
* Screen incoming telephone calls and visitors, directing them appropriately.
* Receive, sort, and distribute incoming mail, interoffice mail, and paychecks.
* Schedule and maintain calendars of appointments, meetings, and deadlines.
* Establish and maintain alphabetical, numerical, and/or subject files.
* Liaison with internal and external customers on administrative issues related to purchasing, personnel, facilities, and operations.
* Enter, update, manipulate, and query data in computerized databases, and generate requested reports.
* Audit, submit, and track expense reports, purchase orders, receipts/invoices, overtime hours, and time card approvals.
* Plan and coordinate logistics for events, meetings, and employee functions.
* Initiate calls and expedite service requests to Facilities, Security, and BTS.
* Maintain office supplies inventory and/or manage petty cash.
* Perform routine maintenance on office equipment as needed. Physical Requirements & Environment
* Primarily office-based work in Dallas, TX.
* Ability to sit, stand, and walk for extended periods.
* Occasional lifting or carrying of office materials up to 25 pounds.
* Work performed in a standard office environment with regular business hours.