Administrative Assistant

Job Description:

Pay Range: $32-34

On-site work, Full-time only

1st Shift: (7:00 am to 4:00 pm) M-F

The Company - work with a American Owned International Industry Leader.

JOB DESCRIPTION

• Generate Weekly / Monthly Service Reports and dashboards around scheduling, invoicing, and technician training matrix.
• Maintain Field Service Follow-up Reports and actively monitor resolution of pending issues from the field.
• Review Time & Expense Documents to Calculate Billable & Non-billable hours and report to finance.
• Schedule and communicate with customers (internal and external) in an effort to maintain efficient and profitable utilization of the Field Service Team.
• Maintain a shared calendar of field service activities.
• Ensure the Field Service Engineers are certified to work on equipment for upcoming jobs.
• Review current certification for upcoming renewal requirements.
• Ensure technicians have the appropriate equipment and qualifications for their site visit.
• Work with customers, vendors, contractors, and internal individuals to provide quotes and obtain purchase orders. Maintain log of active estimates and follow up with customers on service status.
• Order needed work equipment, tools and handled the administrative portion of maintaining, ordering, and retrieving Fleet vehicles.
• Create POs for payments to vendors as needed.
• Facilitate and organize the team and cross-functional meetings to resolve field service-related questions/issues.
• Provide telephone support for the Field Service Department. Independently acts on questions or issues and/or redirects customers or Field Service technicians to the appropriate areas (if needed) for resolution.
• Collect field service technician timesheet and overtime weekly.
• Work with the Field Service Manager to ensure the Field Service Engineers have the necessary instructions on fieldwork requirements prior to arriving at the customer site.
• Assist in providing process improvements to the department.
• Assist field service team with obtaining travel documentation as needed.
• Manage vendorsupplier process, including invoicing and payment.
• Perform other duties as assigned

OTHER REQUIREMENTS

• HS Diploma/GED
• Pass drug test
• Pass background check

Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law.

Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and “Know Your Rights” Poster is available here: Applicant and Employee Notices.

Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at accommodationsbutler.com.

Job Ident #: 71423

Company Details

Butler Aerospace & Defense

4960 Corporate Drive
Huntsville, Alabama 35805 USA
butler.com/

Solutions Provider! Butler America combines over 60 years of technical services with 21st-century management tools, culture, and business solutions to match the best talent with the best jobs.

Benefits:
We offer full Medical, Dental & Vision plans.

Supported Manufacturers:
Engineering, Telecom, Skilled Labor,IT, Aviation & Aerospace. BAE, UTC, Sikorsky, Rockwell Collins

Supported Models:
C-130 (all models),T44A, T34C, all models of Sikorsky helicopters.

(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)

Job Info

Location

City of Industry, California, United States

Type

Contractor

Company Details

Butler Aerospace & Defense

4960 Corporate Drive
Huntsville, Alabama 35805 USA
butler.com/