Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.We are seeking a highly motivated individual to assume the function of administrative assistant, reporting to General Manager, Station Operations - Ottawa.
Responsibilities:Interface/liaise with Senior Management of various branches, as well as other organizations (e.g. airport authorities.Coordinate overall functionality of Administrative office/personnel.Direct handling of routine and confidential matters, i.e. correspondence, telephone queries, etc.Manage all correspondence, internal and external, respond as required and as appropriate.Prepare spreadsheets, graphs, presentations, overheads as required.Coordinate meetings both locally and at remote locations, i.e. book conference rooms, meeting notices, etc. Prepare, coordinate and distribute meeting material, e.g., agenda, reports, presentation, etc.Establish and maintain filing and follow-up systems.Provide general administrative and secretarial support, as required.Provide assistance to local Loss Control Manager ( CAMS –degree of confidentiality/organization).
QualificationsMinimum of a high-school diplomaAt least three to five years of experience as an administrative assistantSound knowledge and proficiency of computer skills including Word, Excel and Power Point.Strong organizational skills, disciplined and self motivated.Excellent communication skills (oral and written) well developed inter-personal skills.High degree of diplomacy, discretion, maturity and judgement.Applicant must be flexible and willing to work extended hours on occasion; strong personal initiative and have the ability to work in a confidential capacity, with little or no supervision.Ability to work well under pressure.Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.
Conditions of Employment:Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.
Linguistic RequirementsBased on equal qualifications, preference will be given to bilingual candidates.
Diversity and InclusionAir Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
