Administrative Support Specialist

Job Description:

Description:The coolest jobs on this planet… or any other… are with Lockheed Martin Space.

At the dawn of a new space age, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing people are on a mission to make a difference in the world and every day we use our outstanding skills and experiences to create, craft and build solutions to some of the worlds’ hardest engineering problems. Our culture supports employees to dream big, perform with excellence and create incredible products. We provide the resources, encouragement and focus and if you have the passion, we want to build a better tomorrow with you!

What does this role look like?

For over 60 years, the Fleet Ballistic Missile (FBM) team has supported the Navy’s mission to provide affordable and credible strategic defense. We offer unique career opportunities and challenges on a program with a rich history and exciting future. We help keep this nation and our allies secure.

The FBM Program is experiencing significant growth and we need your expertise to deliver amazing new technologies to our customers while maintaining the technical requirements of the strategic deterrence.

FBM is a reliable program that has been a part of the United States for over 60 years with many years to come. As we enter the next phase of FBM there are large opportunities for growth and career development.

As a part of the FBM team, we can build, replenish, & modernize this crucial national asset with today’s tools & technology to benefit the world, the nation, our states, and our communities!

Learn about the Trident II D5 Fleet Ballistic Missile.

The Fleet Ballistic Missile Program (FBM) is seeking an Administrative Support Specialist to join the mission in Silverdale, WA!

In this multi-faceted role you will:

• Maintain calendars, arrange meetings, arrange and handle multiple travel itineraries.
• Set up and facilitate meetings/off-sites/conferences.
• Work with executive external and internal management/customers, and collaborate with associated program managers and other staff.
• Using your initiative, discretion and tact, receive and handle email, telephone calls and other requests.
• Determine priorities of non-routine situations.
• Ensure all correspondences are accurate, complete and properly handled.
• Utilize personal computer and standard desktop software to access LM systems, compose correspondences, operate and set up SharePoint sites, spreadsheets and reports using Microsoft Office.
• Order office supplies and submit catering requests.
• Support protocol activities during customer visits, conferences and high-level executive meetings.
• Perform additional special assignments as required.
• Provide back-up to Executive Admin for Mission Area VP and PMT Members as needed.
• Coordinate and support on-site and virtual weekly/monthly business reviews and executive engagements.

Please note that this position does NOT support teleworking; the preferred candidate will be located near our Lockheed Martin Space facility in Silverdale, WA, and will be expected to work in the office.
Basic Qualifications:
To be successful, you will need to possess these basic qualifications:

• Demonstrated advanced computer skills with respect to Microsoft Office Suite (Outlook, Word, Excel, and Power Point), SharePoint, and internet research skills.
• Experience with coordinating complex travel arrangements (including international travel, and miscellaneous travel forms), reconciliation of expense reports and credit card statements.
• Experience with coordinating multiple calendars.
• Experience with scheduling, setting up, and running meetings in person and on Microsoft Teams.

• You will need to be a US Citizen, and be able to obtain and maintain a US DoD TOP SECRET clearance, to support this government contract, as well as successfully pass a drug and background check, in order to meet eligibility requirements for access to classified information.

Please note:

- No clearance is required to apply.
- Interim Secret clearance is required prior to start.
Desired Skills:
To be successful, ideally, you should also have:

• 5+ years experience in the administrative field.
• Have experience in supporting executive-level management (Director level or above) and supporting multiple leaders.
• Excellent communication (writing, proofing, editing, drafting, formatting letters, documents, e-mails) and interpersonal skills.
• Work well with all levels of internal management and staff, as well as outside clients and vendors.
• Currently hold an active Secret Clearance.
• Demonstrated experience with and understanding of handling confidential and sensitive information with the utmost discretion.
• Prior project management and/or project coordination experience sufficient and confirmed ability to work independently and execute projects with minimal supervision.
• Significant experience and familiarity with Company Travel Systems and Lockheed Martin policies and procedures.
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $59,300 - $104,420. For states not referenced above, the salary range for this position will reflect the candidate’s final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidates work experience, education/ training, key skills as well as spanet and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the worlds most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: SPACE
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First

To be successful, ideally, you should also have:

• 5+ years experience in the administrative field.
• Have experience in supporting executive-level management (Director level or above) and supporting multiple leaders.
• Excellent communication (writing, proofing, editing, drafting, formatting letters, documents, e-mails) and interpersonal skills.
• Work well with all levels of internal management and staff, as well as outside clients and vendors.
• Currently hold an active Secret Clearance.
• Demonstrated experience with and understanding of handling confidential and sensitive information with the utmost discretion.
• Prior project management and/or project coordination experience sufficient and confirmed ability to work independently and execute projects with minimal supervision.
• Significant experience and familiarity with Company Travel Systems and Lockheed Martin policies and procedures.

Job Ident #: 87903679440

Company Details

Lockheed Martin

6801 Rockledge Dr
Bethesda, Maryland 20817 USA
www.lockheedmartinjobs.com/

Lockheed Martin Corporation is an American global aerospace, defense, security and advanced technologies company with worldwide interests. It was formed by the merger of Lockheed Corporation with Martin Marietta in March 1995. It is headquartered in North...

Benefits:
TBD

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Job Info

Location

Silverdale, Washington, United States

Type

Permanent

Company Details

Lockheed Martin

6801 Rockledge Dr
Bethesda, Maryland 20817 USA
www.lockheedmartinjobs.com/