Executive Administrator

Senior Leadership Support

Scottsdale, AZ

Pay Estimated: $35.00 - $40.00/Hour

U.S. Citizenship is required by Federal Law

We are seeking an Executive Administrator with an active TS/SCI clearance to provide high-level administrative support to Directors, Senior Managers, and large organizational teams in a secure defense environment. This role requires expertise in executive calendar management, travel coordination, meeting planning, expense reporting, Microsoft Office, and confidential administrative operations supporting mission-critical programs and senior leadership.

Responsibilities:

• Provide comprehensive administrative support to Directors, Senior Managers, and organizations consisting of 35 or more employees.
• Manage complex executive calendars, schedules, and meeting coordination to ensure efficient use of leadership time.
• Coordinate local, domestic, and international travel arrangements, including itineraries, reservations, travel documentation, and security-related travel requirements.
• Prepare and process expense reports, time reporting, and associated administrative documentation.
• Organize and coordinate meetings, conferences, briefings, and leadership events.
• Maintain accurate records, correspondence, reports, and administrative documentation.
• Serve as a liaison between leadership, internal teams, and external stakeholders while maintaining professionalism and discretion.
• Support leadership priorities by proactively managing administrative details and resolving scheduling conflicts.
• Prepare, edit, proofread, and distribute written communications, presentations, reports, and briefing materials.
• Ensure strict adherence to confidentiality, security requirements, company policies, and administrative procedures.
• Utilize Microsoft Office applications and business systems to support daily operations and reporting requirements.
• Identify opportunities to improve administrative processes, efficiency, and workflow effectiveness, including leveraging AI-enabled tools where appropriate.
• Support special projects and additional administrative responsibilities as assigned.

Qualifications:

• U.S. Citizenship is required by Federal Law
• Active Department of Defense TS/SCI security clearance required at time of hire.
• High School Diploma or equivalent required.
• Related vocational training plus a minimum of 5 years of administrative or business experience; OR a minimum of 8 years of administrative or business experience.
• Experience providing executive-level administrative support to Directors, Senior Managers, or equivalent leadership positions.
• Experience managing complex calendars, executive schedules, travel arrangements, meetings, and business operations support.
• Strong working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience coordinating local, domestic, and international travel while adhering to applicable security requirements.
• Strong organizational, time management, prioritization, and multitasking skills.
• Ability to handle highly sensitive and confidential information with professionalism and discretion.
• Excellent written and verbal communication skills, including document preparation, editing, proofreading, and correspondence management.

Preferred Qualifications:

• Experience supporting executives within defense, aerospace, government, intelligence, or classified environments.
• Experience supporting organizations with large employee populations and complex operational requirements.
• Strong writing, editing, grammar, and business communication skills.
• Experience improving administrative processes and implementing operational efficiencies.
• Familiarity with AI-enabled productivity tools and process improvement initiatives.
• Proven ability to build collaborative relationships and foster trust across leadership teams and stakeholders.

Moseley Technical Services, Inc. is an AA/EEO/Veterans/Disabled Employer.

• Applicants selected for employment will be required to pass a pre-employment drug screening and background investigation, which may include education, criminal, and work history verifications.
• Accepted applicants will be eligible for benefits, including medical and supplemental insurance, and a 401(k) plan. Appreciation and gratitude for employees are hallspans of organizations with low turnover.
• Final position level and pay will be based on experience.

Resources

• To apply, send a resume to: resumesmoseleytechnical.com
• For more active job openings: Search Jobs
• For more information about Moseley, visit: About Us

Moseley Technical Services, Inc. (Moseley) was incorporated in 1994 to provide engineering and professional services to the aerospace/defense, manufacturing, government, and commercial industries. Our Mission is to deliver superior service to our customers and employees. We have been successful in our vision by building long-term relationships with customers and employees through integrity, transparency, and appreciation.

We stand by our 30-year-old commitment of “World Class Service. World Class Company.”