Position Purpose:

The Executive Assistant to the President provides high&8209;level strategic, administrative, and operational support to ensure the President's office functions with excellence, efficiency, and discretion. This role requires exceptional judgment, strong relationship&8209;building capability, and the ability to represent Gulfstream professionally with both internal and external stakeholders. The Executive Assistant must be proactive, detail&8209;oriented, and highly skilled at anticipating needs in a fast&8209;paced environment.

Principle Duties and Responsibilities:

Essential Functions:

1. Serve as the primary point of contact for all internal and external matters involving the President, exercising sound judgment, diplomacy, and confidentiality .
2. Manage a complex and dynamic calendar, ensuring alignment with strategic priorities, key business cycles, and organizational demands .
3. Coordinate extensive domestic and international travel .
4. Lead the planning and preparation of executive meetings and events .
5. Support the broader Leadership Team (LT) proactively, especially during administrative absences .
6. Draft, edit, and manage executive correspondence .
7. Prepare, organize, and distribute meeting materials .
8. Facilitate information flow across the Presidents office and Gulfstream leadership .
9. Maintain strong, professional relationships with Corporate senior leadership, their assistants, and other Business Unit offices .
10. Act as the primary liaison with Corporate Flight Operations for travel requests .
11. Prepare detailed justification summaries to support prioritization .
12. Maintain strong relationships with Corporate Flight Operations staff to support timely approvals .
13. Manage passport and visa applications and renewals .
14. Ensure compliance with federal and international travel requirements .
15. Maintain professional relationships with external processing vendors .
16. Track all correspondence due to shifting vendor interpretations .
17. Coordinate enterprise&8209;level meetings on behalf of the President .
18. Build strong relationships across the executive team and partners .
19. Provide administrative support to the Director of Strategic Projects .
20. Implement improved workflows across the Office of the President .
21. Anticipate needs and proactively remove barriers .
22. Manage budgets, expenses, and executive services .
23. Maintain structured documentation supporting continuity .

Perform other duties as assigned.

Other Requirements:

1. Experience with C&8209;suite support preferred.
2. Experience managing international travel requirements.