Job Title: Executive Administrative Assistant

Job Description

We are seeking an Executive Administrative Assistant with a High School Diploma or GED and advanced secretarial training. An Associates Degree in Business Administration, office management, or a related curriculum is preferred. This role requires six years of related administrative experience. The position entails providing principal secretarial and administrative support to the Vice President, maintaining a close and highly responsible relationship with corporate officers, business unit managers, and staff. The role demands considerable judgment, initiative, and a thorough understanding of office functions and organizational procedures.

Responsibilities

• Serve as the primary point of contact for matters directed to the Vice President, researching and prioritizing incoming issues and determining the appropriate course of action.
• Maintain the Vice Presidents calendar, schedule appointments, make travel arrangements, and coordinate meeting schedules.
• Prepare correspondence, memos, minutes, speeches, and special reports under demanding schedules and deadlines.
• Prioritize and route mail or other requests appropriately.
• Handle confidential information related to budget, employee performance, compensation, and operations.
• Answer and screen calls for the Vice President, redirecting them as necessary.
• Provide a point of contact for top-level executives and business unit managers.
• Compile data from various sources to prepare presentations and reports.
• Establish and maintain department files in an organized and timely manner.
• Plan and coordinate functions such as roundtables and luncheons.

Essential Skills

• Administrative support
• Microsoft Office proficiency
• Calendar management
• Outlook proficiency
• Office management
• Executive support experience

Additional Skills & Qualifications

• Ability to handle multiple tasks and use independent judgment
• Manage confidential information
• Knowledgeable in administrative principles
• Interact well with high-level executive assistants and VP-level management
• Adaptability to a changing environment from slow-paced to fast-paced
• Self-starter with experience as a high-level executive assistant
• Proficiency in Excel, PowerPoint, Word, and Concur
• Event planning experience (social, holiday, meetings, catering)

Why Work Here?

This long-term position offers growth potential and the opportunity to work in a dynamic environment. The role provides flexibility with shift hours and fosters a collaborative atmosphere among high-level executives.

Work Environment

The position is based in a climate-controlled office environment. The work schedule is Monday to Friday, with four 9-hour days from 6 AM to 4 PM and one 4-hour day. Flexibility with an earlier start time is possible, and occasional weekend work may be required.

This is a Contract to Hire position based out of Savannah, GA.

The pay range for this position is $34.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Savannah,GA.

This position is anticipated to close on Jan 30, 2026.

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.