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Thank you for your interest in working at Bell! This position is an individual contributor position responsible for providing administrative, Office Management, HR, HS&E, Financial, Internal and External Comms, Business Continuity Management support to Bell Textron Tokyo Office. This position supports the Country Manager and the local staff of Bell Textron Japan and acts as the office liaison for other Textron departments.

The position is based in Ebisu (Tokyo)

Job Responsibilities:

1) General office administration

• Bookkeeping (expenses and invoices)

• Managing travel arrangements

• External and Internal Communications

• Support planning, communications, and end to end logistics for conferences and exhibitions, ensuring seamless coordination of schedules, materials, vendors, and onsite activities.

• Expense report management

• Liaison with landlord and office facilities point of contact

• HS&E planning including crisis plan liaison,

• Low level purchase agreements and management,

• Act as IT liaison for equipment requests

• Office supply management and data management

• Preparation of PowerPoint presentations and general internal communications

• Translation of documentation as necessary English/Japanese/English

• Coordinating Teams Meeting and virtual conferences

• Meeting scheduling and control (in person and remotely)

• Creating, collecting and publishing meeting minutes as required

• Managing SharePoint data and content sites

• Documenting Action Logs and contact databases

• Identify potential areas in need of improvement and act as appropriate

• Developing and maintaining the Business Continuity Plan.

2) Human Resources Support:

• Provide local HR admin support and handle confidential employee data and records with discretion and support BTKK HR operations.

• Coordinate monthly BTKK payroll (timesheets, annual leave records, payroll movements including new hires, resignations, promotions, merit increase, variable bonus etc.) and submit to 3rd party payroll vendor for payroll processing.

• Assist in the onboarding (new hires) and offboarding (resignations) process.

• Stay update to local labor law and share with HR Asia leader for further review and policy update.

• Assist with HR projects such as benefits administration, policy updates, training records etc.

Job Requirements

1) Education:

• High School diploma or equivalent is required

• Bachelor's Degree is preferred

2) Position Requirements:

• Excellent verbal and written communication skills in English and Japanese

• At least five years of administrative support experience of an executive is strongly preferred

• Must possess interpersonal qualities needed for effective collaboration

• Must be proficient in Microsoft Office for PowerPoint, Word, and Excel and be able to pass an assessment for each of them as well as keyboarding

• Must have strong skills in managing the setup, maintenance, and rescheduling of meetings, other events, and conference rooms using Outlook and enabling the overall scheduling of individual leaders for effective time management.

• Work with minimal supervision and under pressure to meet deadlines

• Organize, plan and prioritize a variety of assignments

• Work effectively with customers and representatives from other departments

• Translate management ideas into draft documents and presentations

• Utilize tools such as SharePoint and OneDrive to manage information

• Integrate AI automation into routine administrative and HR tasks, driving continuous improvement while maintaining data privacy.