Executive Assistant - Floater

Job Description:

DPP is seeking an Executive Assistant (Floater) for an opportunity in Menlo Park, California.

Location: Onsite in Menlo Park, CA
Duration: 12 months
Term: W2 position

Position overview:

Responsible for providing back-up support to various teams in the Menlo Park office which will require being familiar with each Assistant&39;s workload to provide appropriate coverage.
During back-up coverage, assist executives with a wide range of administrative and executive support-related tasks in a timely manner with high performance and accuracy.
Provide afternoon coverage (3 pm - 5 pm) of the Reception Desk on a rotational basis and potentially EA support to junior executives.
Translate requests and requirements into achievable goals and manage the process through which these objectives are met.

Duties:
Communication and Information Management

Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents

Planning

Handle planning logistics for domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Liaison and Teamwork

Liaise with portfolio organizations, investors, guests, and all personnel in professional and courteous manner adhering to the Firm’s culture and values statements
Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business and consistently uphold such confidences, using this information only in the course of performing your job for the Firm
Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked

Required knowledge, skills, and abilities:

Ability to manage highly sensitive, confidential information with complete discretion
Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
Excellent written communication and research skills
Extensive experience managing complex and fluid calendars
Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)

Education/equivalency:

4+ years of experience as an Executive Assistant; college degree preferred
Financial industry knowledge highly desirable

Interested? Learn more:
Click the apply button or contact our recruiter Harrison at Harrison.Donahuedppit.com to learn more about this position (26-00163).

Authorized US Worker - US Citizens and those authorized to work in the US are encouraged to apply. We are unable to sponsor at this time. EOE/AA/V/D

DPP offers a range of compensation and benefits packages to our employees and their eligible dependents. Call today to learn more about working with DPP.

Job Ident #: 26-00163

Company Details

DP Professionals

3741 Landmark Drive
Suite 200
Columbia, South Carolina 29204 USA
www.dppit.com/

DPP® specializes in placing highly qualified information technology professionals in both contingent and direct hire opportunities in private industries such as healthcare, insurance, banking, utilities, energy, manufacturing, federal and state government...

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Job Info

Location

Menlo Park, California, United States

Type

Permanent

Company Details

DP Professionals

3741 Landmark Drive
Suite 200
Columbia, South Carolina 29204 USA
www.dppit.com/