We are Aero Air - A People Centered Aircraft Service Company. A premier, mission driven organization who employs high performing, dedicated professionals. Where our team members are committed to apply their talents to a purpose greater than the task at hand. We want to make a difference in the lives of people in our communities and on a national and global level. Whatever your career passion, when you choose to work at Aero Air, youll be joining a team that is supportive, collaborative and everyone is treated like family.

We invite applicants for the position of Executive Assistant - Maintenance in Hillsboro, Oregon!

We offer a very competitive wage and excellent benefit package! Our benefits include relocation reimbursement, paid holidays, paid time off, 401(k) plan with an automatic 3 employer provided safe harbor contribution upon hire, healthcare coverage including medical, dental, vision, employer funded health reimbursement arrangement, employee paid life and disability insurance, flexible spending accounts, employee assistance program, pet insurance, corporate discount program on things like travel, gym memberships and more!

Position Summary

The role of Executive Assistant supports the Director of Maintenance and the maintenance leadership team by providing high-level administrative and project coordination assistance. The role requires the incumbent to be detail oriented, proactive, and thrive in a fast-paced environment.

Required Duties and Responsibilities - Reasonable accommodations may be made to enable individuals with disabilities to perform the required duties and responsibilities.

• Provide high-level administrative support to the Director of Maintenance and other members of the maintenance leadership.
• Coordinate and manage schedules, meetings, and travel arrangements.
• Prepare reports, presentations, and correspondence related to maintenance operations.
• Track and reconcile departmental expense reports and budgets.
• Maintain confidential files and records, including regulatory and compliance documentation.
• Assist with project management and follow-up on action items.
• Liaise with internal departments and external vendors to support maintenance activities.
• Organize and maintain filing systems for maintenance logs and technical documentation.
• Conduct research and compile data for operational and strategic planning.
• Support planning and execution of departmental events and training sessions.
• Ensure professional representation of the department in all communications.
• Maintain reliable, regular, and predictable attendance.
• Successful completion and favorable results of pre-employment drug screen and criminal history background check.
• Adhere to all Aero Air policies and standards of conduct.
• Other duties as directed.

Required Knowledge, Skills, and Abilities

• Bachelors degree or equivalent combination of education and experience.
• 2–3 years of experience in an executive or administrative assistant role (aviation or technical operations preferred)
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to interact professionally in person, by phone, and in writing
• Proven ability to manage multiple priorities and meet deadlines
• Ability to work independently in a fast-paced environment
• High level of discretion and confidentiality
• Professional demeanor when interacting with individuals at all levels
• Service-oriented with strong interpersonal skills
• Strong analytical and problem-solving abilities
• Proficiency with Microsoft Office Suite or related software
• Familiarity with aviation maintenance terminology and documentation (preferred)

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Requires the ability to stand, walk, bend, kneel, stoop, crouch, crawl and climb all day.
• Accurate hand/eye coordination.
• Finger dexterity is required as well as hand strength, with the ability to grasp, lift, push and pull.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Aero Air is an equal opportunity employer and prohibits discrimination against any person for any reason. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, marital status, familial status, parental status, protected veteran status, among other things, or status as a qualified individual with a disability.

As an equal opportunity employer, Aero Air is committed to providing reasonable accommodations to applicants with disabilities. If interested in applying with Aero Air and need special assistance or accommodation, please contact us at HRaeroair.com