Executive Assistant

Job Description:

DPP is seeking two Executive Assistants to support senior leaders within a leading global investment firm in New York City. These positions require exceptional professionalism, discretion, organizational excellence, and the ability to operate effectively in a highperformance, fastpaced environment.

Location: Onsite in New York, NY
Duration: 6 months, W2 position

Position summary:

Manage highly sensitive and confidential information with absolute discretion
Handle a high volume of work while prioritizing timecritical tasks
Maintain complex, fluid calendars and coordinate fast-changing schedules
Demonstrate excellent written communication, research skills, and document preparation
Develop and manage organizational systems (filing, trackers, contacts)
Exercise strong judgment, anticipate needs, and proactively resolve issues
Represent the Firm with integrity, professionalism, and respect while collaborating with internal and external stakeholders

Responsibilities:

Communication and Information Management:
- Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives&39; notes and directives
- Compose, proof, edit, and finalize correspondence and documents

Planning and Scheduling:
- Coordinate domestic and international travel, itineraries, agendas, and required materials
- Prepare accurate and timely expense reports following Firm policy
- Manage executive calendars, anticipate conflicts, and communicate changes promptly
- Schedule and coordinate meetings and events, reserve space, arrange materials, and coordinate hospitality

Liaison and Teamwork:
- Serve as a professional point of contact for portfolio organizations, investors, guests, and Firm personnel
- Maintain strict confidentiality at all times
- Act as a collaborative team member, offering support proactively

Required knowledge, skills, and abilities:

8+ years of Executive Assistant experience and a bachelor’s degree
Financial industry experience strongly preferred
Exceptional writing, editing, and communication capabilities
Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
Strong research skills using online and industry resources
Excellent interpersonal skills; able to cultivate professional relationships
Highly developed planning and organizational abilities; able to adapt quickly
Superior attention to detail and timemanagement skills

About the Firm:
A leading global investment firm offering alternative asset management, capital markets, and insurance solutions. The Firm focuses on disciplined investment practices, long-term value creation, and supporting growth across its portfolio companies and communities.

The opportunities:
1. Executive Assistant – Wealth Insurance Team

Support a dynamic team of 4–5 senior leaders (two Managing Directors, a Director, and a Principal) in a fastmoving, highvolume environment. This group operates at an accelerated pace and engages frequently with Csuite executives from major public insurance companies as well as the Firm’s own executive leadership, including the Office of the CoCEO.
Key focus areas:
- Heavy, complex calendar management
- Intensive domestic and international travel coordination
- Supporting a highvelocity, salesoriented team
- High volume of communication, scheduling, and external interactions
- Ideal for a candidate with demonstrated success supporting demanding, fast-paced sales or investment teams.

2. Executive Assistant – Insurance Team

Support a highly active Insurance Team that manages ongoing projects, investor communications, and internal coordination activities. This role requires a strong operational mindset, excellent followthrough, and the ability to manage competing priorities in a rapidly evolving environment.
Key focus areas:
- Calendar, meeting, and workflow coordination
- Cross-team liaison work with internal partners and external stakeholders
- Support for insurance-related projects and materials (prior insurance experience helpful but not required)
- Ensuring smooth day-to-day operations for a busy team
- Ideal for a candidate who excels at structure, organization, and steady, reliable support across multiple demands.

Interested? Learn more:
Click the apply button or contact our recruiter Harrison at Harrison.Donahuedppit.com to learn more about this position (26-00216).

Authorized US Worker - US Citizens and those authorized to work in the US are encouraged to apply. We are unable to sponsor at this time. EOE/AA/V/D

DPP offers a range of compensation and benefits packages to our employees and their eligible dependents. Call today to learn more about working with DPP.

Job Ident #: 26-00216

Company Details

DP Professionals

3741 Landmark Drive
Suite 200
Columbia, South Carolina 29204 USA
www.dppit.com/

DPP® specializes in placing highly qualified information technology professionals in both contingent and direct hire opportunities in private industries such as healthcare, insurance, banking, utilities, energy, manufacturing, federal and state government...

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Job Info

Location

New York, New York, United States

Type

Permanent

Company Details

DP Professionals

3741 Landmark Drive
Suite 200
Columbia, South Carolina 29204 USA
www.dppit.com/