Executive Assistant

Job Description:

DPP is seeking an Executive Assistant to support senior leaders within a leading global investment firm in New York City. This position requires exceptional professionalism, discretion, organizational excellence, and the ability to operate effectively in a highperformance, fastpaced environment.

Location: Onsite in New York, NY
Duration: 4 months, W2 position

Position summary:

Manage highly sensitive and confidential information with absolute discretion
Handle a high volume of work while prioritizing timecritical tasks
Maintain complex, fluid calendars and coordinate fast-changing schedules
Demonstrate excellent written communication, research skills, and document preparation
Develop and manage organizational systems (filing, trackers, contacts)
Exercise strong judgment, anticipate needs, and proactively resolve issues
Represent the Firm with integrity, professionalism, and respect while collaborating with internal and external stakeholders

The ideal candidate will be able to:

Provide highvolume calendar management and complex domestic and international travel coordination for a senior leadership team, supporting up to three principals, with flexibility to provide backup coverage for other Executive Assistants as needed.
Plan and execute international roadshow travel, managing logistics endtoend to ensure seamless and efficient outcomes.
Serve as a key point of contact between partners and clients, facilitating professional, timely, and effective communication.
Coordinate and support conferences and events, including oversight of event staff and onsite logistics, to ensure successful execution.
Partner closely with internal business units to ensure alignment with firm standards, priorities, and operational objectives.

Responsibilities:

Communication and Information Management:
- Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives&39; notes and directives
- Compose, proof, edit, and finalize correspondence and documents
Planning and Scheduling:
- Coordinate domestic and international travel, itineraries, agendas, and required materials
- Prepare accurate and timely expense reports following Firm policy
- Manage executive calendars, anticipate conflicts, and communicate changes promptly
- Schedule and coordinate meetings and events, reserve space, arrange materials, and coordinate hospitality
Liaison and Teamwork:
- Serve as a professional point of contact for portfolio organizations, investors, guests, and Firm personnel
- Maintain strict confidentiality at all times
- Act as a collaborative team member, offering support proactively

Required knowledge, skills, and abilities:

8+ years of Executive Assistant experience and a bachelor’s degree
Financial industry experience strongly preferred
Exceptional writing, editing, and communication capabilities
Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
Strong research skills using online and industry resources
Excellent interpersonal skills; able to cultivate professional relationships
Highly developed planning and organizational abilities; able to adapt quickly
Superior attention to detail and timemanagement skills

About the Firm:
Our client is a leading global investment firm offering alternative asset management, capital markets, and insurance solutions. The Firm focuses on disciplined investment practices, long-term value creation, and supporting growth across its portfolio of companies and communities.

Interested? Learn more:
Click the apply button or contact our recruiter Jason at Jason.Slabaughdppit.com to learn more about this position (26-00302).

Authorized US Worker - US Citizens and those authorized to work in the US are encouraged to apply. We are unable to sponsor at this time. EOE/AA/V/D

DPP offers a range of compensation and benefits packages to our employees and their eligible dependents. Call today to learn more about working with DPP.

Job Ident #: 26-00302

Company Details

DP Professionals

3741 Landmark Drive
Suite 200
Columbia, South Carolina 29204 USA
www.dppit.com/

DPP® specializes in placing highly qualified information technology professionals in both contingent and direct hire opportunities in private industries such as healthcare, insurance, banking, utilities, energy, manufacturing, federal and state government...

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Job Info

Location

New York, New York, United States

Type

Permanent

Company Details

DP Professionals

3741 Landmark Drive
Suite 200
Columbia, South Carolina 29204 USA
www.dppit.com/