Executive Assistant

Job Description:

Pay Range: $30-38

This is an onsite role in Palm Beach Gardens, requiring flexibility to extend beyond normal working hours as needed to support the executive team's demanding schedule and assist in achieving their goals.

Key Responsibilities:

Maintain schedules for meetings and conferences as well as adjusting based on dynamic priorities
Schedule domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and complete expense reports in a timely manner
Consolidate reports and materials for executive meetings, including senior business reviews
Manage logistical arrangements for leadership meetings to ensure a seamless execution
Analyze complex information requests with the utmost confidentiality and professionalism
Interface with all levels of the organization and with external customers in a professional and effective manner
Other administrative support and special projects

Basic Qualifications:

High School Diploma or GED
7+ years of experience supporting senior executives, i.e. C-suite or global leadership

Preferred Qualifications:

Bachelor’s degree
Experience from large corporations (e.g., $20 billion+ annual revenue)
Flexibility to work outside of standard business hours
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and Teams) and Zoom
Demonstrated ability to manage sensitive information with utmost discretion
Effective written and verbal English communication skills, with meticulous attention to detail, capable of professional and consistent tone at all organizational levels, including senior leadership
Sound Judgment, prioritization, and time management in high-pressure situations
Organization skills to manage logistics and plan for key leadership events, executive meetings, and business reviews
Flexible and adaptable in navigating changing priorities and tasks within a fast-paced environment
Experience coordinating company or customer events that involve senior-level stakeholders
Self-motivated with the ability to exercise initiative and work independently
Proven ability to multi-task effectively across a variety of assignments

Education Requirements:

HS/Diploma

Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law

Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and “Know Your Rights” Poster is available here: Applicant and Employee Notices.

Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at accommodationsbutler.com. ZR

Job Ident #: 71473

Company Details

Butler Aerospace & Defense

4960 Corporate Drive
Huntsville, Alabama 35805 USA
butler.com/

Solutions Provider! Butler America combines over 60 years of technical services with 21st-century management tools, culture, and business solutions to match the best talent with the best jobs.

Benefits:
We offer full Medical, Dental & Vision plans.

Supported Manufacturers:
Engineering, Telecom, Skilled Labor,IT, Aviation & Aerospace. BAE, UTC, Sikorsky, Rockwell Collins

Supported Models:
C-130 (all models),T44A, T34C, all models of Sikorsky helicopters.

(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)

Job Info

Location

Palm Beach Gardens, Florida, United States

Type

Contractor

Company Details

Butler Aerospace & Defense

4960 Corporate Drive
Huntsville, Alabama 35805 USA
butler.com/