Front Desk & Administrative Support Personnel

Job Description:

We currently have an opening for a full-time permanent Front Desk & Administrative Support Personnel.As the Front Desk & Administrative Support Personnel the person in this role is the first point of contact for customers, visitors and members of the general public. Therefore, you must maintain a professional image when answering and directing calls and greeting visitors in a prompt and efficient manner. You are also responsible for providing a variety of administrative support duties as directed by the Maintenance Admin Coordinator as well as assisting with meetings and maintaining office supplies.In this role your duties will include the following:Answer incoming calls efficiently and direct callers to appropriate staff member. Redirect calls and/or take messages as necessary. Respond to general inquiries and requests for information whenever possible. Ensure answering service is available after hours and on weekends and holidays;Greet and assist or direct visitors, vendors, employees and others as appropriate;Escort candidates attending interviews or walk throughs to Human Resources or the appropriate meeting rooms; Ensure that visitors with appointments are met by the appropriate individuals within the organization;Maintain general company information such as employee extension lists, on-call duty rosters etc.;Receive and distribute incoming mail including field mail. Prepare outgoing mail and courier packages;Take photos and prepare employee ID badges;Perform various clerical tasks such as photocopying, faxing, filing, printing and sorting invoices and distributing internal communications;Maintain/monitor office supply stock and ensure that water, coffee and other kitchen supplies are available. Negotiate pricing and order new stock as required;Assist with travel arrangements, accommodations and vehicle rentals as needed;Assist with meetings, conference calls and other events. Book rooms and conference lines as needed and arrange catering as required;Provide administrative support for managers throughout the organization as needed.Monitor and maintain office supply levels including printing paper in the mail room; Assist with the packaging and distribution of employee SWAG packages and uniforms;Scan, file and maintain visitor orientation documentation as required; Assist the office coordinator in other required duties. We are looking for someone with:Detail oriented with the ability to adapt quickly to changing needs and requirements;Highly organized with the ability to multitask and meet tight deadlines;Ability to handle frequent interruptions and prioritize projects;Strong interpersonal skills and the ability to work with employees at all levels;Ability to represent oneself and Conair in a professional manner in all dealings;Good analytical and problem solving skills;Ability to use discretion and independent judgment when dealing with issues and problems;Ability to work independently with minimal supervision as well as in a team environment;Knowledge of basic bookkeeping and/or administrative principles and processes;Solid computer skills including Microsoft Office (Word, Excel, Outlook, PowerPoint), and the Internet;Knowledge of standard office equipment including telephone systems, photocopiers and mail machines;Exceptional English communications skills (both verbal and written).Training/Education:Grade 12;Previous experience in a clerical, administrative or similar role.

Job Ident #: 69

Company Details

Conair Aerial Firefighting

1510 Tower Street
Abbotsford, British Columbia V2T 6H5 Canada
conair.ca/

For over 50 years Conair Group Inc. (Conair) has led the aerial firefighting industry, supporting government agencies with the largest, privately owned, fixed-wing fleet in the world, flying up to 12,000 flight hours per year. A skilled team of 350 professionals...

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Job Info

Location

Abbotsford, British Columbia, Canada

Type

Permanent

Company Details

Conair Aerial Firefighting

1510 Tower Street
Abbotsford, British Columbia V2T 6H5 Canada
conair.ca/