Duties & Responsibilities 

• Manage daily requirements at reception (receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating ID badges, etc.) 

• Ensure stationary and other required supplies are checked, ordered, and approved on a regular cadence 

• Maintain action logs which track progress against deadlines for the team. Provide follow up notification and reminders where necessary 

• Support the development of status reports, presentations, and other documentation 
• Work in collaboration with the Health and Safety/Human Resource and Operations teams on projects and initiatives, supporting projects and other initiatives 

• Support teams with follow up and/or corrective actions related to Health and Safety and/or other operational departments 

• Organize and perform general administrative duties  
• Participate as an active member of the Joint Occupational Health and Safety Committee (JOHSC)  

• Maintain current safety documentation to ensure alignment with document control requirements 

• Coordinate and manage meetings, conferences, and other organizational engagements 
• Maintaining boardroom(s), ensuring they are organized, supplied and presentable for customers or other visitors 

• Prepare agendas and meeting minutes
• Support brand spaneting with DHC merchandise program including inventory management, order processing and shipment logistics
• Assist with administrative tasks for brand spaneting including invoice tracking, file management, and clerical tasks associated with event planning
• Perform other administrative or office duties, or projects as required or as assigned

Education and Professional Qualifications:  

• Bachelor’s Degree in Business Administration, Communications, or another related field is preferred 

• A certificate in Health and Safety or Human Resources is an asset 

Experience: 

• 3+ years or equivalent experience in an (office) assistant role, preferably in a Health & Safety and/or Human Resources team 

• Experience with international travel and/or event planning considered and asset 
• Experience in preparing documents, reports, and spreadsheets 

Skills 

• Advanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint)