PROGRAM ADMINISTRATION COORDINATOR
Vinnell Arabia •
Riyadh, Ar Riyad, Saudi Arabia
Position Type:
Permanent
Job Description:
Manages local recruitment activities within the Directorate, Assists the Program Administration Manager in managing the day-to-day activities of the division’s operations. Manages and tracks official communication from and to the Directorate. Liaises between Directorate of Aviation departments and other divisions such as Human Resources, GRTB, and Finance. Facilitates and supports DAP processes to achieve contract deliverables. Duties/responsibilities:
Serves as a facilitator between Directorate of Aviation Program (DAP) divisions, communicating priorities while moving forward to reach the directorate objectives
Ensures active tracking and record keeping of official DAP outgoing/incoming communication.
Forecasts financial requirements for requested changes
Assist in conflict resolution between divisions/ employees in the DAP.
Prepares project plans to achieve resource requirements.
Develops and documents progress reports to communicate with the team and key stakeholders
Creates timetables, charts, and diagrams to communicate progress to stakeholders
Liaises with Human Resource Directorate maintaining direct and open interaction with line managers to make sure all resources needed for the project are available.
Performs trend and variance analysis of project performance
Remains current with internal policies/procedures and external regulations affecting manpower.
Analyzes and determines risks to assist DAP managers to make sound decisions.
Assists the Program Administration Manager in collecting resource requirements, transfers, interviews, and other Aviation personnel processes.
B. Independence: Under general supervision of the Program Administration Manager. Performs with broad objectives with some choice of methods, developing methods to achieve desired results
C. Supervisory Responsibilities: Provides oversight over assigned subordinates in the Directorate.
Job Requirements:
Education Level Requirements:
A four-year college degree required, Business Administration or Project Management degree preferred.
PMP certification preferred.
Experience Requirements:
Five (5) years professional working experience
Three (3) year-experience in the company, familiarity with Vinnell Arabia Aviation Program.
B. Specific Knowledge, Skills, Certifications, and Ability Requirements: Excellent written and oral communication skills in both English and Arabic. Above average score on an administered English language proficiency exam such as IELTS/TOEFL.
Knowledge of administrative procedures for a large corporation.
Proficient in Microsoft Office Suites and specifically MS Projects.
Job Ident #:
3002-002
(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)