Personal Assistant and Office Administrator

Job Description:

Summary: An exciting opportunity is available within NAVBLUE France, a 100 Airbus company. The Personal Assistant and Office Administrator to the CEO will support the CEO in his day-to-day activities and will also support the Leadership team. 

Main Responsibilities: 

• Provides full administrative support to the CEO and some administrative support to the Leadership team. 

• Maintains CEO&39;s agenda/calendar. 

• Coordinates Travel & Expenses for the CEO.

• Provides professional customer service to all internal and external customers.

• “Meet and Greet” visitors/customers (internal & external) on-site.  

• Directs any incoming enquiries (phone/email) to the relevant department/person.

• Maintains strict confidentiality of sensitive material/information at all times.

• Be the focal point for the Blagnac office i.e.  collection & distribution of incoming mail, manage access requests for new arrivals and visitors, maintain stationery and office supplies (includes ordering) 

• Be proactive in organizing on-site events to promote cohesion between employees (Nav Social initiatives) in coordination with the Managing Director.

• Coordinate lunches/events that require catering.

• Support HR with newcomers.

Qualified Experience/Skills/Training:   

Education:

• Completion of relevant diploma/degree program.

Experience: 

• Minimum 5 years administrative experience (preferably at PA level).

Knowledge, Skills, Demonstrated Capabilities & Competencies:

• Possess professional, friendly and customer-focused personality.

• Ideally previous customer exposure.

• Proactive, confident self-starter.

• Strong time management and organizational skills

• Able to work independently with little supervision.

• Tactful and discrete in dealing with sensitive and confidential matters

• Effective interpersonal skills; adaptable to all levels of the organization

• Experience in coordinating travel.

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

• Excellent communication skills (both written & verbal) in English

• French language at negotiation level is a must

Technical Systems Proficiency

• Advanced MS Office knowledge of Word, Excel, Power Point and GMail Suite. 

• Travel Tool (KDS)

• Expenses Tool

• Procurement/PO system to generate Purchase Orders (Click’nBuy)

• Security/Visitors Tool (uVisit) i.e. managing visitors badges and the process of visitors coming on-site and Security.

• FM Systems/Facility Management

NB: Training is provided for all in-house systems/tools (KDS, Click’nBuy, myFM etc.)

Please note internal candidates will be prioritized for the recruitment of this role.

How to Apply:

Candidates who are interested in joining the NAVBLUE team are invited to submit their resume and cover letter, highlighting their work experiences and skills via email to talent&64;navblue.aero. 

We thank all applicants for applying. Only selected applicants will be contacted.

Navblue is committed to creating an environment and a culture where everyone feels like they belong no matter who they are or where they are from. We are committed to providing equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job. We do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national or ethnic origin, religion, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, record of offences, and basis of disability or any protected class. Accommodations will be available on request for candidates throughout the entire recruitment and selection process.

About Us:

 NAVBLUE, an Airbus Company, is a leading global provider of flight operations solutions, including aeronautical charts, navigation data solutions, flight planning, aircraft performance software (take-off/landing, weight and balance), and crew planning solutions. You’ll be able to shape the future of the digital aviation industry by working on several of the best in the industry flagship products enabling pilots, dispatchers, flight engineers and other aviation personnel on a daily basis to deliver safe, efficient, and reliable flight operations all over the world. You’ll have the opportunity to support millions of flights each year and help NAVBLUE customers maximize efficiency, reduce costs, ensure compliance with complex national and international safety regulations, and effectively deliver their services.

You’ll join a team with a focus on digital and collaborative innovation that is passionate and customer-focused. Over the last few years, Airbus has been supportive of various initiatives such as Going Digital, Performance Based Navigation Services, Air Traffic Management Modernization Programs, FlySmart on iOS and other digital projects related to new aircraft technologies; the launch of NAVBLUE was therefore a natural step to further develop its Flight Operations and Air Traffic Management Portfolio. 

NAVBLUE is a fully owned subsidiary of Services by Airbus, fueled by the agility of Airbus ProSky and Navtech (acquired in 2016), and the pioneering spirit of Airbus, NAVBLUE was created in July 2016 with one mission: lead aviation into the digital age. 

NAVBLUE is based in Hersham (UK), Toulouse (France), Waterloo, ON (Canada), Bangkok (Thailand) and Malmö (Sweden), Gdańsk (Poland) with other offices all around the world. 

The Future is Yours for the Taking:  https://youtu.be/vdY6gYuceYY 

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

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By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom&64;airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.