PIA is seeking a detail-oriented and professional Receptionist/Administrative Assistant to serve as the first point of contact for at our Myrtle Beach Campus. As the Receptionist/Administrative Assistant, you will be the face and voice of our campus, ensuring a welcoming and professional environment for students, staff, and visitors. This position is critical to the smooth operation of our campus, combining front-desk responsibilities with a variety of administrative and support tasks. You will manage communications, coordinate events, assist with student services, and maintain accurate records, all while delivering exceptional customer service. The ideal candidate is highly organized, tech-savvy, and thrives in a dynamic setting where no two days are the same. Your role will directly contribute to the success of our students and the efficiency of our operations.
Key Responsibilities:
- Act as the first point of contact for PIA; greet and check in visitors and direct them appropriately.
- Answer and route phone calls; respond to general inquiries.
- Prepare and process incoming/outgoing mail, including express and overnight shipments; maintain postage reports.
- Coordinate and arrange meetings; reserve and prepare facilities as needed.
- Serve as a Test Center proctor for PSI exams.
- Assist students with general questions and paperwork.
- Handle bookstore sales and assist with ordering supplies, books, and materials.
- Prepare marketing packets and mailings; serve as photographer for marketing and in-house events.
- Organize and maintain invoices, correspondence, and other records; perform data entry into various systems.
- Participate in occasional school events outside normal working hours.
- Other related duties as assigned.
Minimum Skills & Education:
- Associate degree or higher in a related field.
- 3+ years of experience in administrative support or related areas.
- Excellent interpersonal, phone, and written communication skills.
- Highly organized with ability to manage multiple tasks effectively.
- Intermediate or higher proficiency in Microsoft Office (Word, Excel, Access, Outlook).
- Comfort with technology; Salesforce experience is a plus.
- Ability to complete tasks and paperwork in a timely, organized manner.
- Knowledge of general office practices and techniques.
- Ability to maintain confidentiality.
- Must be able to sit or stand for long periods of time.
- Valid driver’s license and reliable transportation for offsite errands (post office, event planning, etc.).
Schedule:
- Monday -Friday 7am – 3:30pm Occasional changes throughout the semester
Benefits include but not limited to:
- Medical
- Vision
- Dental
- Retirement with company match
- Life Insurance
- Voluntary Coverages
- Life Insurance
- Hospital Indemnity
- AD&D Insurance
- Critical Illness Insurance
- Identity Theft Insurance
- Prepaid Legal
- Pet Insurance
- Employee Assistance Program
- Paid Time Off
