Specialist/Senior Specialist, Cargo Events and Promotions

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you.  As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life.  Feel free to enrich both your personal and work life and hop on board!

• American Airlines Cargo is seeking an enthusiastic and detail-oriented individual to join our dynamic team who will cultivate strong relationships across AA Cargo, enterprise business units and external stakeholders. The ideal candidate will be highly organized, creative, and possess exceptional communication skills. 
• Reporting to the Head of Cargo Sales, you will be responsible for planning, coordinating, budgeting, and executing a diverse range of event activities and be accountable for promotional assets acquisition and distribution. You will be an energetic professional who thrives on creativity and strategic planning, working with diverse teams across multiple geographies. This role engages with internal and external stakeholders therefore you must exhibit exceptional customer service and communication skills. 
• The role is a part of the Cargo Events and Promotions team within the Cargo group.

As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced.  Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

• Event Planning: Collaborate with the Cargo leadership team to plan and execute various events, including, internal / external conferences, product launches, employee recognition and promotional gatherings.
• Logistics Management: Coordinate all event logistics, including venue selection, catering, transportation booking, accommodations, branding and equipment rentals. Shipping of promotional materials when required.
• External Customer Engagement: Ability to confidently and effectively communicate with C-Suite executives and assistants to liaise event details and logistics planning.
• Vendor and Supplier Coordination: Liaise with external vendors and suppliers, and ensuring service align with outlined requirements.
• Negotiation Skills: Experience in negotiating contracts and agreements with vendors and suppliers.
• On-site Management: Oversee event setup, manage staff, and ensure smooth operations during the event, addressing any issues promptly.
• Post-Event Evaluation: Conduct post-event evaluations, gather feedback, and generate reports to assess the success of events and identify areas for improvement.
• Budget Management: Highly proficient in budget planning and management. Create and manage event and annual promotional budgets - tracking expenses and ensuring cost-effectiveness while delivering high-quality experiences.
• Media Buying: Liaise, negotiate, and purchase promotional materials while maintaining financial disciple and effective invoice management (Coupa).
• Marketing Collaboration: Work closely with the marketing team to develop promotional materials and strategies to maximize event attendance and engagement within Brand guidelines.
• Sales Collateral: engagement with the global sales organization to create, manage, and distribute required collateral, including presentations & flyers for respective teams/geographies.
• Organizational Skills: Strong organizational abilities to manage multiple tasks and details efficiently.
• Creativity: Ability to brainstorm and implement innovative event concepts aligned with American’s brand.
• Communication: Excellent verbal and written communication skills for effective collaboration with internal teams, vendors, and attendees.
• Problem-Solving: Quick problem-solving skills and the ability to adapt to change.
• Flexibility: Willingness to work irregular hours, including evenings and weekends, as required by schedules.

Minimum Qualifications- Education & Prior Job Experience

• Bachelors degree in Event Management, Sponsorships, Activations, Marketing, or equivalent training/experience
• 3+ years of event planning or relevant experience
• Ability to travel frequently. 

Preferred Qualifications- Education & Prior Job Experience

• Proficient Microsoft Suite including Power Point, Excel, Adobe

Skills, Licenses & Certifications

• Proven experience in event planning and coordination, preferably in a fast-paced environment.
• Strong interpersonal skills and the ability to build and maintain relationships with diverse stakeholders.
• Ability to work under fast-paced conditions. 
• Ability to make decisions and use good judgment, prioritize various duties and multitask as required.
• Strong ability to work with other departments on projects towards a common goal. 
• Outstanding written, verbal, presentation, and interpersonal communication skills. 
• High energy and self-motivation. Initiative, persistence, determination, and drive.

Feel free to take advantage of all that American Airlines has to offer: 

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more. 
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. 

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.