Specialist/Sr Specialist, Meetings and Events

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

• This role will use innovative and creative approaches to continue building a culture of engagement and recognition, and appreciation at American. The ideal team member will be a person who has experience executing and delivering world-class, in-person events, ranging in size from 20-500, that are aligned with the business strategy.
• Working side-by-side with key departmental stakeholders to guide, create, plan and execute campus events, team member engagement opportunities and department meetings. You’ll own the work from end-to-end to ensure standards for production quality, creativity, teamwork and budget management are met.
• This position reports to the Manager, Meetings & Events and is part of our Global Engagement groups Engagement & Events team.

As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced.  Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

• Manage multiple projects at the same time and meet deadlines effectively, efficiently, and independently
• Take ownership of tasks or projects, offer creative solutions to potential issues, and proactively communicate next steps and timelines
• Lead small to medium size company internal/external in-person events and engagement opportunities including, but not limited to:
• Strategic event design, branding, all AV, F&B, accommodations and transportation
• Registration website, event mobile apps, invitation lists and responses, and confirmation communications
• Vendor management including contract negotiations, security and budget management 
• Purchasing of supplies as needed
• Design quarterly engagement opportunities for team members on the Robert L. Crandall Campus that drives culture as a competitive advantage
• Partner with key stakeholders to achieve program success and act as the key decision-maker on behalf of stakeholders
• Take ownership of tasks or projects, offer creative solutions to potential issues, and proactively communicate next steps. Can juggle unexpected issues and circumstances with calm professionalism
• Ability to interface with all departments within the airline, including senior leadership
• Deliver onsite management of meetings, events and engagement opportunities
• Support and lead focus areas for enterprise and recognition events
• Supervise, direct and coordinate the activities of volunteers, onsite staff and vendors as required to successfully execute all aspects of the event

Minimum Qualifications- Education & Prior Job Experience

• Undergraduate degree in a relevant field or experience/training
• 4-6 years of experience as an employee events planner, corporate meetings, strategic event planning or in an equivalent role

Preferred Qualifications- Education & Prior Job Experience

• Excellent knowledge of and hands-on experience with all aspects of event management and logistics

Skills, Licenses & Certifications

• Must be able to travel and work extended hours as necessary including weekends
• Demonstrate proficiency in Microsoft Office software (Excel, Word, Outlook and PowerPoint)
• Excellent written and verbal communication, project management and presentation skills
• Able to work collaboratively, as well as independently and manage multiple projects simultaneously while driving strategic decisions, process changes and business initiatives
• Polished professional presence, and discretion in handling confidential information
• Ability to thrive in a fast-paced environment while multitasking, re-prioritizing projects, and communication priority updates to stakeholders
• Makes a positive impact on team members, maintains a positive, can-do attitude and adapts quickly to changes

Feel free to take advantage of all that American Airlines has to offer: 

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more. 
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.