We are seeking a highly organized, detail-oriented, and discreet Part 91 Flight Scheduler to coordinate all aspects of private aircraft scheduling and logistics for a privately operated aircraft. This role involves close collaboration with flight crews and administrative staff to support safe, efficient travel while also assisting with general administrative and family-related scheduling needs.

The ideal candidate will bring strong communication skills, adaptability, and professionalism to a role that supports both flight operations and administrative functions.

Key Responsibilities:

Flight Scheduling & Coordination:

• Plan and schedule domestic and international flights under Part 91 operations.
• Coordinate with pilots, maintenance personnel, and FBOs.
• Ensure aircraft availability aligns with maintenance timelines, crew duty requirements, and applicable regulations.
• Manage trip planning needs such as customs arrangements, overflight/landing permits, and route logistics.
• Maintain flight scheduling software and update trip itineraries in real-time.
• Monitor weather, NOTAMs, and airspace restrictions to ensure smooth operations and adjust plans as needed.

Administrative & Family Support:

• Work closely with administrative staff and family members to align travel plans with personal calendars and events.
• Provide clear, timely itineraries and updates to all relevant parties.
• Coordinate accommodations and catering in line with traveler preferences.
• Maintain confidentiality and professionalism when handling personal travel details.
• Assist with general administrative tasks related to scheduling, expense reporting, and vendor coordination.

Qualifications:

• 3+ years of experience in flight scheduling, preferably under Part 91 operations.
• Familiarity with FAA regulations, international trip planning, and crew scheduling.
• Strong organizational and communication skills.
• Ability to manage multiple priorities, respond to last-minute changes, and work in a fast-paced environment.
• Demonstrated discretion and professionalism.

Preferred Qualifications:

• Bachelor’s degree in Aviation Management, Business, or a related field.
• Experience coordinating international travel logistics (e.g., permits, customs, ground handling).
• Basic understanding of aircraft types, capabilities, and performance.
• Previous experience in administrative support, travel coordination, or scheduling roles.

Work Environment:

• Office-based position.
• Standard business hours with the ability to respond to after-hours and weekend travel needs.
• Collaborative team environment with a focus on safety, accuracy, and reliability.

Compensation & Benefits:

• Competitive salary based on experience.
• Comprehensive benefits package including health insurance, PTO, and retirement options.
• Opportunity to contribute to a well-organized and supportive operation.