Buyer/Expediter

Responsibilities

• Prepares bidders’ lists.
• Prequalifies bidders.
• Forms bid packages.
• Issues bid requests.
• Coordinates bidders’ questions.
• Receives bids.
• Prepares Commercial Bid Summary and recommendation letter.
• Recommends and secures approvals in accordance with established procedures.
• Prepares and commits order.
• Prepares and maintains control and status reporting documents.
• Administers and expedites assigned purchase orders, performing the following functions:
• Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
• Monitors supplier performance for conformance to commercial terms.
• Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.
• Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.
• Informs or works with other project Procurement personnel as assigned to the administration of the order.
• Expedites all deliverables including schedules, engineering submittals, material, equipment, and other documentation requirements.
• Analyzes and distributes those suppliers’ reports specified in the order/contract.
• Communicates with suppliers as necessary to achieve required service and results from potential and actual suppliers to meet project needs.
• Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these requisitions.

Basic Qualifications

• Bachelor’s degree in related field, plus 1 year of related experience. In lieu of degree, 7 years of related work experience.
• US citizenship required.

Minimum Qualifications

• Knowledge of business administration procedures, techniques, and business ethics. Skilled in oral and written communication.
• Basic knowledge of Federal Acquisition Regulations, and applicable Agency Supplements.
• Basic understanding of Governmental Contracts and the flow-down of applicable clauses and requirements.
• Basic understanding of Cost Accounting Standards, and determination process for applicability to the work. When assigned to a jobsite location, actual experience in materials handling operations is desirable.
• Basic understanding of scheduling concepts and tools.
• Basic understanding of materials and equipment fabrication/manufacturing and associated production methods.
• Proficiency in organizing tasks and completion within deadlines.