The Parts & Procurement Operations Manager leads all sourcing and purchasing activities to ensure the aircraft fleet is consistently supported with the right parts at the right time. This role oversees parts ordering, receiving, and issuance to work orders while driving best-price procurement strategies and maintaining accurate records through month-end reporting and periodic physical inventory counts. The manager safeguards inventory accuracy, optimizes stock levels, and ensures full traceability and compliance across all materials. Strong procurement leadership, vendor negotiation, and proactive supply-chain planning is essential to the success of this position.
Essential Functions
- Parts ordering, receiving, and best-price procurement
- Executes timely ordering and receiving of aircraft parts while competitively sourcing vendors to ensure best-price procurement and uninterrupted maintenance support.
- Inventory issuance to work orders: Issues parts accurately to corresponding work orders to maintain proper traceability, cost allocation, and maintenance documentation integrity.
- Month-end inventory reporting: Prepares and submits accurate month-end inventory reports that reflect stock levels, usage trends, and reconciliation results.
- Periodic physical inventory counts: Conducts scheduled physical inventory counts to verify stock accuracy, identify discrepancies, and support audit-ready recordkeeping.
- Parts department organization: Maintains a clean, organized, and efficient parts department layout that supports quick retrieval, safety, and regulatory compliance.
- Supplier relationship management: Builds and maintains strong relationships with suppliers to ensure reliable part availability, competitive pricing, and responsive service.
- Other general inventory management responsibilities: Performs a range of inventory management tasks including stock rotation, shelf-life monitoring, and maintaining proper storage and labeling standards.
Competencies
Detail orientated, multi tasker, Inventory control and accuracy, FAA regulatory awareness, procurement and vendor management, work-order coordination, data and reporting proficiency, organization and prioritization, problem-solving, communication and collaboration, systems and technology competence, and leadership and accountability.
Physical Demands
- Move, Traverse: The person in this position needs to occasionally move about the parts room and hangar.
- Operate: Constantly operates a computer and other office equipment.
- Communicate: The ability to communicate information both written and verbal.
- Identify: The ability to observe details at close range (within a few feet of the observer)
- Move/Transport/Lift: frequently moves boxes and parts weighing up to 50 pounds.
- Exposed: constantly works in a hanger, with slick floors, that is exposed to FL outdoor weather (heat, wind, etc.)
Position Type and Expected Hours of Work
Full time 7:00a.m.- 3:00p.m. and weekends as needed.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Phoenix East Aviation is a Drug Free Workplace and all applicants will be subject to a pre-employment drug screen.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
