• Maintain records for Aviation Turbine Fuel (AP ATF) transactions, thereby optimizing efficiency, and maintaining compliance with industry standards.
• Prepare all workings aimed to Spearhead initiatives to enhance financial controls, streamline payment processes, and collaborate with other members in the ATF team.

 Functional Activities

• Prepare timely Tracker accurately of Aviation Turbine Fuel (AP ATF) invoices, that are in compliance with Air Indias financial policies and industry regulations.
• Ensure maintenance of proficient Accounts Payable records, by collaboration and efficiently handle AP ATF transactions.
• Ensure all robust controls for AP ATF are followed, to mitigate financial risks related to AP ATF transactions, ensuring adherence to internal audit requirements.
• Assist in Collaboration with cross-functional teams for AP ATF-related discrepancies effective communication and swift issue resolution.
• Prepare basic worksheets, as laid down for AP ATF, for regular reviews of accounts.
• Liaise with external vendors and regulatory bodies for AP ATF related matters, fostering strong relationships for mutual benefit.
• Participate and contribute to in projects, as and when implementation is undertaken, to enhance automation within the Accounts Payable ATF sub-department, improving efficiency and reducing manual errors.
• Active contribution to AP ATF team in compliance with Air Indias ethical standards, fostering a culture of integrity and professionalism.
• To be part of the implementation of new technologies and systems to modernize AP ATF processes, staying ahead of industry advancements.
• Maintain cash flow projections related to AP ATF payments, ensuring optimal utilization of resources and adherence to budgetary constraints.
• To continuously learn towards development for the AP ATF team, become part of a skilled workforce capable of adapting to evolving industry requirements.
• Facilitate internal and external audits related to AP ATF, ensuring compliance with audit requirements, and implementing corrective actions as necessary.
• Prepare working/charts/MIS for the Accounts Payable ATF sub-department cross-functional meetings, forming basis for providing insights and recommendations for process improvement.
• Perform regular Validation and verification of invoices of ATF.
• To obtain Balance Confirmation and ensure periodic Reconciliation of the vendors statement of account.
• Invoice Processing
• Ensure to follow the entire ATF invoice processing workflow, including verification, approval.
• Ensure accuracy and completeness of all ATF related financial transactions, accounting including matching invoices with purchase orders and contracts, resolving discrepancies, and coding expenses to appropriate accounts.
• Prepare ATF invoice aging and prioritize payments in consultation with team Lead and as per payment due dates to maintain good vendor relationships and avoid late payment penalties, availing early/timely payment discounts.
•  Ensure timely payments to creditors.

• Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.

Strong analytical and problem-solving skills

Accounting systems and process knowledge

Financial Acumen

ERP Systems

Accounts Payable Expertise

Regulatory Compliance

Good Communication Skills

Team Management

Internal Interfaces

Cross Functional Teams

• Assist the team Lead to engage with cross-functional teams to address discrepancies and streamline processes that intersect with the responsibilities of the AP ATF sub-department.

External Interfaces

External Vendors

• Assist Team Lead to Interface with vendors providing AP ATF services, managing relationships, addressing issues, and negotiating contracts for optimal terms.

Minimum Education requirements

• Bachelor’s/ Master’s degree in Accounting, Finance, or any related field.

Experience

Minimum

Desired

• 6 years of experience in finance, accounting, or related roles.

• 6+ years of experience in leading teams for Accounts Payable and Payroll.
• Experience in the aviation sector is an added advantage.