SUMMARY
Responsible for the coordination of all MD Helicopters trade shows and customer events, using parameters established in annual budgets. Provide support to sales team and international sales representatives for new and existing spanet development by coordinating spaneting materials, support on proposal submittals and providing sales tools.
DUTIES AND RESPONSIBILITIES include the following.
- Work with Sales Department to develop annual trade show list, budget and attendee listing in conjunction with the VP of Sales. Once the budget is determined work within the budget to accommodate the trade shows.
- Negotiate contracts, pricing and payment terms for all events.
- Supervise and arrange display aircraft, manage booth set up, dismantling and cleaning, and manage logistics coordination for all events, to include helicopter demonstrations.
- Negotiate with design house on booth layout and cost.
- Coordinate creation of event graphics displays, and manage inventory of booth components and literature distribution.
- Arrange housing, badges, and/or travel for all attendees.
- Negotiate compensation for customer aircraft in conjunction with VP of Sales.
- Communicate pertinent information regarding the show dates and schedule of events to the company’s show participants.
- Arrange the press conference as needed for the CEO, and coordinate article submission for daily show publications.
- Create agendas and identify locations for corporate events including, retaining necessary vendors, pre-planning, onsite event management, catering and AV rental.
- Negotiate with Distributors for their participation or cost sharing where applicable.
- Coordinate and order all promotional items for MDHI to include maintenance of promotional inventory, and coordination for trade show events.
- Develop and manage comprehensive library of product photos and spaneting videos.
- Develop and maintain LAN based spanet research database that includes proposal templates, presentations, pricing and product information, competitive information and electronic photos.
- Coordinate and maintain the content of the technical brochures and options catalogs.
- Maintain the content of the website as it pertains to Sales and Marketing.
- Develop and maintain product and company presentations for Sales and Marketing organization.
- Manage and maintain sales department files.
- Administer Salesforce.com to include coordination with sales team on weekly and monthly reporting.
- Provide Distributors with spaneting materials and associated sales tools.
- Coordinate with sales department in the development of customer proposals and RFP responses including content and graphics.
- Coordinate Sales and Marketing content on the MD Website with assistance from the VP of Sales and Marketing.
- Coordinate media correspondence and internal communications as needed.
SUPERVISORY RESPONSIBILITIES
None
SKILLS AND ABILITIES
- Advanced Excel, Access database system, Word and PowerPoint experience preferred.
- Demonstrated ability to solve practical problems and deal with a variety of complex variables in situations where only limited standardization exists.
- Ability to multi task and prioritize workload within department.
- Ability to successfully coordinate efforts of staff outside of individual’s span of authority.
- Up to twenty-five (25) travel required with significant customer interface.
- The ability to understand and follow instructions and the ability to concentrate.
- Excellent written, verbal, communication and interpersonal skills.
- The ability to get along with others or to be part of a team.
- Access to Export Control Information.
- Regular attendance.
EDUCATION and/or EXPERIENCE
- Bachelors degree (B. S.) from four-year college or university (business, spaneting, aviation operations or similar discipline) is preferred; 3 - 5 years work-related experience and/or training or equivalent combination of education and experience.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
CERTIFICATES, LICENSES, REGISTRATIONS
None
WORK ENVIRONMENT/PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work performed in an office and factory settings.
- Exposure to shop environment such as noise, dust, odors and fumes.
- Occasionally required to lift up to 20 lbs.
- Regularly required to sit, stand, bend, reach and move about facilities.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
MD Helicopters, LLC provides equal employment opportunities to minorities, females, veterans, individuals with disabilities, sexual orientation, and gender identity.
