Responsibilities

NATURE AND SCOPE:

This role reports to the HR Manager for PHJ and Lord Japan. The role supports the implementation of human resources programs to ensure the organization’s current and future HR needs are met. These programs include recruitment; training and organizational development; compensation and benefits; performance management; employee mobility; equal employment opportunity; employee wellness; workplace health and safety; HRIS (Human Resources Information Systems); employee communications; and labor and employee relations.

Working closely with the HR Manager and line managers, the role is responsible for supporting the execution of local HR strategies tailored to the needs of each business unit.

ACCOUNTABILITIES:

Identify the major, specific end results that the position is responsible for achieving. (Not statements of day-to-day details, duties or responsibilities.)

Talent Acquisition

1.    Manage the entire recruitment and selection process (for both graded and non-graded roles as required) in line with our strategy to attract talent and ensure the right people are in the right seats 2.    Manage all agency recruitment and ensure records are kept up to date and our payment and conversion terms are the most costs effective3.    Manage the recruitment process to ensure necessary approvals are obtained to enable timely recruitment actions4.    Ensure a detailed job profile exists and create detailed job adverts5.    Work with hiring managers to devise suitable assessment and selection methods to ensure the recruitment of talent and manage the interview process6.    Manage offers of employment and the induction process7.    Manage the relationships with recruitment agencies on a regular basis to ensure requirements are met and recruitment costs are managed effectively within budget8.    Support the feedback process and support continuous improvement activities to ensure the Recruitment & Selection process is optimized

Talent Development

1.  Drive the performance management process and provide ongoing support to managers in managing this process  3.  Provide TC training to managers and employees as and when required 4.  Advise line managers on performance management issues with a focus on establishing standards of performance and effective feedback and monitoring in order to assist individuals’ return to an effective performance level5.  Support the Learning & Development activities with the delivery of standard line management development programes as and when required6.  Co-ordinate the roll out of training throughout the Country, PHJ and LORD Japan7.  Update and manage the HR system from a training perspective

Employee Engagement

1.  Assist with survey planning, reviewing and communication of results2.  Facilitate employee engagement focus groups to understand results using problem solving techniques 3.  Assist with the development of action plans to address improvement opportunities

Contracts & relations

1.  Support the investigation process for grievances and disciplinaries2.  Provide line managers with support, guidance and clarification on all matters related to people management issues and ensure that a consistent legislative approach is taken in each case

Additional

1.    Ensure all necessary personnel records and systems are kept up to date and maintained to the standard required by the legislation including the Data Protection Act2.  HR administration and reporting as and when required3.  Undertake all other reasonable duties and project work as assigned by the HR Manager to support the business for PHJ and LORD Japan.4.  Understand all SOX and Statutory requirements and comply with the same. 5.    Working with Total Rewards team in respect to Job evaluation, Grades, titles, salary structure.

This candidate must be fluent in both English and Japanese and be resident in either Tokyo or Kofu