Indirect Purchasing Agent (Full Time)
Department: All Openings, Supply Chain
ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES, QUALIFICATIONS, CONDITIONS, AND COMPETENCIES
To perform the job successfully, an individual must be able to perform the listed items satisfactorily
Manage and optimize indirect spend across the organization, driving cost savings, quality and process improvements, and supplier partnerships. This role plays a critical part in transitioning from a decentralized to a centralized purchasing model, leveraging standardization and strategic sourcing to improve cost efficiency and service quality. Indirect spend categories include business services, outside services, temp labor, MRO supplies, capital equipment, and transportation.
Essential Job Functions: Performs or assists the Supervisor in the following tasks:
Operational Procurement & Systems Administration
•Create requisitions, Contractor POs, and receive invoices and timecards in ERP system (LN)
•Serve as Administrator for LN Purchase Requisition Approval
•Assist with contract creation, negotiation, and execution, and user support using the Contract Management platform.
•Create and manage business partner profiles in LN, communicating with Finance, Quality, and support organizations
•Serve as Administrator for Office Depot business account
•Work with IT to develop or modify reports
•Responsible for Records Retention activity for Purchasing Dept.
Strategic Sourcing & Cost Management
•Analyze indirect and P-card spend for trends, cost reduction opportunities, process improvements, strategic sourcing, and centralization
•Log and report supplier rebates, commissions, and scrap recycling income
•Review and file weekly and monthly spend reports from on-site VMI supplier
•Participate in strategic sourcing initiatives and cross-functional projects
•Document and report cost savings achieved
Training, Communication & Support
•Train new users of LN Purchase Requisition system
•Create and deliver training documents and business case presentations
•Manage Rev Level communication with Suppliers as needed
•Coordinate furniture orders, layout approvals, and installations with Facilities, IT, and Suppliers
•Support purchasing agents with expediting and tracking orders as needed
•Maintain Supply Management pages on the company intranet (PACT)
Performs other duties as assigned in support of departmental and organizational initiatives.
Supervisory Responsibilities
This job has no supervisory responsibilities. May be required to train and assist other employees, effectively partnering and collaborating on department and cross-functional organizational initiatives.
Minimum Position Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience
•Bachelor’s Degree with at least one (1) year experience in the purchasing field as a Buyer, Purchasing Specialist or Purchasing Agent, and knowledge of data mining and analysis, commodity management, and procurement process is desirable, but not required. In lieu of a degree, three (3) years of work experience as a Buyer, Purchasing Specialist or Purchasing Agent.
•General understanding of ERP and Company operations is necessary to perform the duties in this position.
Physical Demands
•Demonstrates physical and functional ability to perform and accomplish tasks. Ability to lift and carry up to 10 lbs.
Mental Demands
•General understanding of ERP computer system.
•Working knowledge of Microsoft Office Suite, to include Excel proficiency, is required.
•Requires knowledge and experience in establishing Kanban, JIT or Supplier Managed Inventory programs.
•General understanding of drawings, specification, and units of measure.
•This individual must be highly independent and self-directed, with strong organizational skills and the ability to work with confidential information
Working Conditions
•The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job.
•While performing the duties of this job, the employee is frequently exposed to both office and plant environments. May be exposed to odors, chemical agents, dust, fumes, gases, sharp objects, hazardous or moving equipment, wet slippery floors, and extremes in temperature and humidity.
•Interacts regularly with various staff and employees, and occasionally with vendors, suppliers, community members and regulatory agency representatives.
•Travel and overtime are required when necessary.
Operational Excellence
•Supports all operational excellence initiatives ensuring full participation in all department services, continuous improvement efforts, and training programs.
Quality Assurance
•Maintains a safe, orderly working environment including FOD compliance.
•Ensures adherence to Piper Aircraft, Inc. corporate compliance policies.
•Adheres to organization and department policies and procedures.
Compliance
•Responsible for ensuring compliance with laws, rules and regulations appropriate to job function.
•Comply with all organizational policies and standards regarding ethical business practices.
•Work ethically and with integrity; upholds organizational values.
Communicates Effectively
•Effective communicator with strong interpersonal skills who understands how to develop and maintain external supplier and internal customer relations in both written and oral form.
•Maintain a high level of professionalism at all times during direct contact with employees, suppliers, and customers.
Decision Quality
•Makes good and timely decisions that keep the organization moving on-time with deliverables.
Optimizes Work Processes
•Knows and contributes the most effective and efficient processes to get things done, with a focus on continuous improvement.
Attention to Detail
•Takes responsibility for a thorough, accurate, and detailed method of completing work tasks.
Drives Results
•Overcomes adversity, consistently achieving quality results - even under demanding deadlines and unexpected operating circumstances.
Teamwork
•Interacts, partners, and collaborates effectively with others, positively contributing to overall department and organizational deliverables and results.
Performs other duties as assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week including mandatory overtime may be required.
American with Disability Act Requirements: External and Internal applicants, as well as position incumbents, must be able to perform the essential position responsibilities as listed in this position description either aided or unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.
All job requirements listed indicate the minimum level of knowledge, skills and ability deemed necessary to perform the job proficiently. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week including mandatory overtime may be required.
Piper Aircraft is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, age, national origin, gender, sex, gender identity, gender expression, sexual orientation, veteran status, disability, genetic information, or any other characteristic protected by federal, state or local law.
At this time, Piper Aircraft is not sponsoring employees seeking an immigrant visa (green card) or non-immigrant visa, such as L-1A, L-1B, H-1B, O-1, or TN visas. Applicants must be authorized to work for ANY employer in the U.S.
