Research & Technology Spain Secretary (Temp Agency)

Job Description:

Position for a secretary (m/f) within R&T Program in Getafe. You will join the Technology Planning and Roadmapping team (1RP).

As a Secretary – Assistant, the job holder will work closely with the Executive/Manager and his/her team to support them on time and efficiently in logistics, planning and organization tasks.
This type of position requires an extensive knowledge of the company organisation and of the necessary processes and tools.
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Specific responsibilities include:

Here are the following tasks expected to be hold by the Secretary for the R&T Program in Spain and Technology Planning and Roadmapping perimeter.

Manage calendar
Reserve meeting rooms and ensure videoconference working properly prior to meetings

Manage Travel / expenses / time
Travel arrangements: reserve flights, hotel, car and others
Claim travel expenses and other expenditures

Support Information management (IM) topics
Create, follow-up and resolve all IM issues and requests

Support Click n&39; buy
Create Click n&39; buy shopping cart (e.g. office supplies…), purchase orders, reception of merchandise ordered and good receipt with finance, as well as resolution on any problem, together with procurement and finance organizations

Support Facility Management
Reserve catering
Office space planning and management (in coordination with Facility Management) including office moves
Create, follow-up and resolve all FM issues and requests (maintenance, repair, upkeeping…)
Support and manage special office areas in TLS and GET (e.g. R&T Plateau, Protospace)

Support Budget control
Support control and tracking of team budget -together with finance controller- to help ensure cost target

Preparation of Events
Support organization, logistics and coordination of internal and external events and visits (team events, workshops, roadshows...)

Support Data Management
Support team data management e.g. G-drive documents, folders and drives organization and maintenance, access permissions, documents versioning, archiving…
Support in launching and maintaining team IM tools (e.g. portfolio management tool)

Support Communications
Support team communication activities in close coordination with Comms department

Documents editing
Support document preparation, editing and formatting

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SKILLS

• Strong experience managing and coordinating daily operational business and administrative tasks

• Strong organizational and time management skills with ability to prioritize and multi task under tight deadlines

• Strong motivation and ability to work in an international and changing environment

• Reliability and ability to pay attention to detail

• Strong IT skills e.g. Google Suite

• Excellent verbal and written communications skills: negotiation English, Spanish; knowledge of others languages (French, German) is an asset

WHICH BENEFITS WILL YOU HAVE AS AIRBUS EMPLOYEE?
At Airbus we are focused on our employees and their welfare. Take a look at some of our social benefits:

• Vacation days plus additional days-off along the year.

• Attractive salary.

• Collective transport service in some sites.

• On-site facilities (among others): free canteen, kindergarten, medical office.

• Possibility to collaborate in different social and corporate social responsibility initiatives.

• Excellent upskilling opportunities and great development prospects in a multicultural environment.

WANT TO KNOW MORE ABOUT US? AirbusDiversity
Airbus is a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a worldwide scale, pioneering sustainable aerospace for a safe and united world.
With around 130,000 employees and as the largest aeronautics and space company in Europe and a worldwide leader, Airbus is at the forefront of the aviation industry, connecting people and places via air and space.
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.
Last but not least, the company has been awarded with the “Top Employers Spain 2023” certification and &34;Top Employers Europe 2023&34; by Top Employers Institute.
 

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom&64;airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.