Talent Acquisition Coordinator

Job Description:

Position: Talent Acquisition Coordinator
Location: Farnborough HQ (Hybrid working can be agreed)
Working Hours: Monday-Friday, 40 hours per week Gama Aviation are looking to welcome a Talent Acquisition Coordinator to our Talent Team. This is a fantastic opportunity, in a highly visible and fast-paced coordination role, where you will play a critical part in delivering a seamless and high-quality recruitment experience across the business.As a Talent Acquisition Coordinator, you will take ownership of the end-to-end coordination of recruitment activity, acting as the central point of contact for candidates, Hiring Managers and the wider Talent team. You will be responsible for ensuring processes run efficiently, timelines are met, systems are accurately maintained and every candidate interaction reflects our commitment to excellence.This is a hands-on, operational role that sits at the heart of our hiring activity, requiring strong organisation, attention to detail and the ability to manage multiple priorities simultaneously. You will work closely with the TA Manager and TA Advisor, contributing to the delivery of hiring outcomes across a diverse and dynamic business. This role offers significant exposure across the organisation, giving you the opportunity to build strong stakeholder relationships, develop your expertise within Talent Acquisition, and contribute to key hiring and talent initiatives.You will be joining a close-knit team that is passionate about recruitment and takes pride in delivering results. We work hard, support each other and regularly collaborate to work through any challenges; creating an environment where no question is a silly question and continuous learning is part of how we operate. This role is ideally suited to someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering an outstanding candidate experience.
About us:Gama Aviation is a hugely diverse business that offers much more than perhaps its name would suggest. Yes, we fly but we also save lives, provide mission critical intelligence, and build systems that deliver decisive advantage.With operations in the UK, Jersey, Europe and the Middle East, a career with us can offer travel, personal growth opportunities and the ability for long-term progression in a fast paced and dynamic service industry.
Responsibilities:

Own and manage the end-to-end coordination of recruitment processes across open vacancies
Act as the central point of contact for all coordination activity between candidates, Hiring Managers and wider Talent Team
Upload new vacancies to Sage People for approval and manage progression of vacancies through the process
Support the creation of engaging job adverts and social media posts, promoting current vacancies and talent initiatives
Upload finalised job adverts to the relevant advertising platforms internally and externally
Manage job advertising expiry dates and refresh advertising as required across relevant platforms
Coordinate, produce and distribute the weekly “internal vacancies” communication to all employees and update the internal intranet with vacancies as required
Screen and sift through received applications for live vacancies, working with the dedicated Talent Acquisition Advisor to create a final shortlist for hiring manager review
Own the scheduling of requested interviews end to end across all stages, including coordination of candidate (both directly and via recruitment partners) and Hiring Manager availability, producing and sending interview confirmations to all parties and arranging room bookings (if required)
Prepare interview packs for Hiring Managers including job descriptions, CV’s, guidance documents and interview feedback forms
Manage candidate communications throughout the process, ensuring a positive, professional and timely experience
Maintain accurate and up-to-date candidate status within Sage People
Manage the recruitment inboxes and respond to candidate queries surrounding applications, interviews and feedback, escalating queries to the Talent Acquisition Advisors as required
Prepare and issue offer letters and contracts of employment using approved templates and electronic signature system
Ensure all offer documentation and communication is accurately completed and stored within Sage People
Update and maintain accurate vacancy data within Sage People and internal recruitment tracker
Support the collation and input of hiring data into reports for use within the Talent Team and wider business
Organise and coordinate chosen careers events, working with the Talent Team and Marketing Team to ensure all merchandise and collateral are arranged and available for specified event dates
Manage the collation of feedback from candidate and hiring manager surveys for Talent Team review
Work closely with the Talent Acquisition Apprentice, providing guidance, support and task delegation

Skills, Qualifications and Experience required:Essential

Experience in a recruitment coordination position within a fast-paced environment
Understanding of recruitment processes and best practice
Excellent organisational and time management skills
Strong attention to detail and accuracy
Excellent working knowledge of MS Office including Word, Excel and PowerPoint
Demonstrable experience of working with and across multiple systems
Ability to multitask and handle competing priorities
Customer focused with a passion for delivering a positive candidate experience
Confident communicator, both verbal and written
Ability to interact and engage comfortably with people at all levels of the business
Able to remain calm under pressure
Proactive and solutions focussed mindset
Ability to work autonomously as well as part of a team

Advantageous

Experience within an internal recruitment or Talent Acquisition function
Experience using an HRIS or Applicant Tracking System

In addition to a Competitive Salary, we will offer you:

Great work-life balance with our Hybrid Working Policy – 3 days in the office, 2 days from home
Competitive Group Pension Scheme
Comprehensive Life Assurance *
Comprehensive Income Protection *
Comprehensive Travel Insurance *
Comprehensive Private Healthcare (after successful passing of probation) *
Free Car Parking
2 Paid Volunteering Days each calendar year (subject to line manager approval)
Investment in Training, Qualifications and Professional Development

*(Subject to insurance underwriting)Due to the volume of applications received, only candidates selected for interview will be contacted. If you do not hear from us within 20 working days then your application has been unsuccessful on this occasion.

Job Ident #: VN1320

Company Details

Gama Aviation Signature

Two Corporate Drive
Suite 1050
Shelton, Connecticut 06484 USA
www.gamasignature.com

Gama Aviation has operations in 45 locations in 17 countries across five continents, making it one of the world’s leading aviation services companies. Its services include line and base maintenance, FBO services, engineering design, aircraft management...

Benefits:
Health, 401K, dental, vision, long-term disability, life insurance

Supported Manufacturers:
Gulfstream, Bombardier, Dassault, Cessna, Hawker Beechcraft and Embraer

Supported Models:

(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)

Job Info

Location

Farnborough, England, United Kingdom

Type

Permanent

Company Details

Gama Aviation Signature

Two Corporate Drive
Suite 1050
Shelton, Connecticut 06484 USA
www.gamasignature.com