Who We Are: We’re a fast-moving, rapidly growing company with a focus in the corporate and private aviation industry. With services spanning aircraft management, flight training, maintenance, sales, and more, every day brings new challenges and exciting opportunities. If you’re a motivated professional looking to grow your career in a dynamic, high-performance environment, this is your chance to be part of something truly exceptional. Join us and help shape the future of private aviation.
The Position: We are seeking a detail-oriented and highly organized Staff Accountant to join our Accounting team. This position plays a vital role in supporting the Controller and broader executive team through the preparation, reconciliation, and maintenance of financial records across multiple entities. The ideal candidate will be experienced in general accounting principles, adept at using accounting software (especially QuickBooks Online), and capable of delivering accurate and timely financial reporting to both internal stakeholders and clients.
Our Benefits:
- Medical, Dental, and Vision Insurance
- Competitive PTO and holiday pay
- Company 401K plan with up to 4% matched contribution
- Quarterly bonus program (varies by level and discretionary based on company and individual performance)
- Employee referral program
Essential Duties and Responsibilities
- Accounts Maintenance & Reconciliation
- Prepare and maintain general ledger accounts and ensure accurate recording of all transactions.
- Reconcile bank accounts, credit cards, expense reports, subledgers to general ledger, intercompany balances, prepaid accounts, and benefit accounts including 401(k).
- Maintain and reconcile Trust accounts, ensuring clear separation between client and company financials.
Accounts Payable & Payments
- Maintain accounts payable records and prepare draft payments for approval.
- Draft weekly AP payments and initiate payment processes in accordance with internal controls.
- Audit vendor accounts and ensure accurate W-9 collection and 1099 processing.
Client Financial Support
- Communicate directly with clients regarding financial records, reports, and collection efforts.
- Set up and maintain new client data in accounting systems.
- Prepare monthly or ad hoc client financial reports with accuracy and clarity.
- Audit client accounts and ensure records are current and compliant. Month-End & Operational Support
- Assist with month-end close including preparation and entry of journal entries.
- Calculate rental payouts and manage associated financial documentation.
- Provide cross-functional support to other departments to ensure accurate and complete financial records.
- Collaborate with the Controller on ongoing financial, accounting, and operational initiatives.
Compliance & Reporting
- Ensure financial data integrity and compliance with internal policies and accounting standards.
- Maintain accurate documentation for audit purposes and assist in internal or external audits as needed.
Other Duties
- Perform other duties and special projects as assigned by the Controller or executive team.
General:
- Ability to interact with professionalism and discretion internally and externally.
- Must be available for on-call hours, have open availability, and respond promptly to issues as they arise.
- Must be able to work independently and problem-solve issues as they arise.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to shift priorities and meet deadlines while maintaining a professional demeanor within a fast-paced, dynamic work environment.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Dedication to developing and delivering an exceptional customer experience which is at the core of Elite’s commitment to the client.
