Department: Administration Report To: Assistant Campus Director or Director of Compliance & Administration (if applicable) Classification: Non-exempt Last Revision: 4/11/23 COMPANY CONFORMANCE STATEMENTS In the performance of their respective tasks and duties, all employees are expected to conf

Career Services Coordinator

Aviation Institute of Maintenance • 
Manassas, Virginia, USA
Position Type: Permanent
Job Description:

Department: Administration

Report To: Assistant Campus Director or Director of Compliance & Administration (if applicable)

Classification: Non-exempt

Last Revision: 4/11/23


In the performance of their respective tasks and duties, all employees are expected to conform to the following:

  • Perform quality work within deadlines with or without direct supervision
  • Interact professionally with other employees, students, customers, and vendors
  • Adhere to all company policies and procedures
  • Work effectively as a team contributor on all assignments
  • Work independently while understanding the necessity of communicating and collaborating with other employees, groups, and organizations to achieve success

Essential functions of this job are described under the headings below. This document in no way states or implies that these are the only duties, responsibilities, or functions to be performed by the employee occupying this position. Duties and assignments may be subject to change at any time due to business needs, reasonable accommodation, or operational reasons or requirements.


This position is responsible for facilitating the professional and career development of students and graduates through coaching on subject areas such as resume writing, job search skills, and interviewing best practices. This position is also responsible for facilitating and coordinator direct contact between students/graduates with employers with the goal of assisting students in finding gainful, entry-level employment in a program-related field.


  • Initiate contact with students outlining the goals and objectives of Career Services in assisting students with obtaining job placement opportunities.
  • Conduct frequent professional and career development workshops and seminars for students to help hone their skills in preparation and in pursuit of their chosen careers.
  • Assist recent graduates, alumni, and active students in career planning and placement efforts in accordance with internal policies as well as with all applicable state/federal regulations and all accrediting agencies’ standards and requirements.
  • Take an active role in the Career Development Class to facilitate Exit Interviews with pending Graduates.
  • Organize and coordinate Career Fairs/Employer Events throughout the year to give students ample opportunities to participate.
  • Establish and maintain connections with community partners, industry experts, and professional organizations to ensure a pipeline to potential employers.
  • Stay current on industry requirements/certifications to ensure students and graduates are well-equipped and prepared to enter their chosen fields and obtain gainful employment.
  • Facilitate 2 Program Advisory Committee (PAC) meetings per year, to create an opportunity to engage educators and industry experts in providing recommendations on improving programs offered. Record and maintain meeting minutes and distribute them accordingly.
  • Utilize CampusNexus to document and track all communications with and on behalf of students, as well as to keep a detailed record of their employment or unavailable statuses, and to scan in all relevant supporting documentation.
  • Produce and present weekly, quarterly, and annual reports as needed.
  • Participate in commencement ceremonies and related activities.
  • Manage and maintain current job lists for active students and graduates.
  • Work with Student Services Coordinator on G&E Chart confirmation and audits of G&E and Cohort.
  • Perform and complete other tasks that may be assigned by the Supervisor.


None at this time.



To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


  • Associate’s Degree required, Bachelor’s or Master’s Degree in Education, Psychology, Sociology, Counseling, Human Services or related field preferred.


  • One year experience in a placement/recruiting firm, career counseling, or industry-related position and 1 year experience in a marketing/sales environment are strongly preferred.
  • Ability to work in a fast-paced, performance-driven, compliance-oriented educational environment.
  • Detail-oriented, analytical, highly organized, and have the ability to multi-task and work well under pressure.
  • Demonstrate a high level of integrity, strong work ethic, and professionalism
  • Persuasive and effective verbal and written communication skills, with a strong focus on customer service in an educational setting.
  • Highly motivated and goal-oriented, with strong problem-solving skills.
  • Must be able to work independently and as a collaborative team member and have exceptional interpersonal skills.
  • Excellent computer skills are required with proficiency in MS Office applications including, but not limited to, Word, Excel, Outlook, SharePoint, and Teams. CampusNexus experience a plus.
  • Ability and willingness to work outside of regular work shifts, including evenings and/or weekends as necessary or as requested by Supervisor.
  • Ability and willingness to travel locally and/or overnight for business purposes.

Certificates, Licenses, Registrations

None at this time


Physical Demands

  • Individuals may sit or stand as needed for prolonged periods.
  • May require walking primarily on a level surface throughout the day.
  • May require sitting at a desk, typing, entering data, viewing a computer monitor, or reading documents for long periods of time throughout the day.
  • May be required to push/pull/lift up to 25 pounds when lifting or moving files, tools, or equipment.
  • May be required to bend, kneel, stoop, and reach in the process of performing job duties.

Work Environment

Office environment, with some exposure to outside elements


Training as assigned by the Supervisor to include orientation and other training on operational systems and processes

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